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<br />licensing, mobile access, web access for residents and contractors, the ability to connect to the
<br />City's financial software in order to share information across software platforms, and support for
<br />LaserFiche. The Community Development Department uses LaserFiche to archive all planning
<br />cases, packets, and permits. The current archiving process requires us to print the documents,
<br />scan them, and then archive them into LaserFiche. Having integration with LaserFiche would
<br />eliminate the need for scanning and printing since the permits could be archived directly into
<br />LaserFiche from the permit software.
<br />
<br />To help summarize the evaluation, the below chart includes the base cost for the required and
<br />included features, the annual support cost, and a five year cost estimate. The feature chart notes
<br />if a particular feature is included in the base cost, available for purchase, in development, or not
<br />available.
<br />
<br /> Permit Software Feature and Cost Evaluation
<br /> Estimated Cost Features
<br />Software Base Annual 5 Year Cost P&Z Licenses Mobile Web Finance Laserfiche
<br /> Access Access Connection Connection
<br />BasicGov (LGM) $16,000 $18,000 $106,000 X X X X N N
<br />BluePrince $31,000 $4,100 $51,500 A X A A A A
<br />Municity $33,680 $1,780 $42,580 A X A N A A
<br />Municity LE $24,320 $1,220 $30,420 A A A N A A
<br />PermitSoft $31,300 $5, 1 00 $56,800 X X X X A N
<br />PermitWorks $29,520 $2,780 $43,420 X A 0 0 X X
<br />Springbrook $34,200 $2,940 $48,900 A A 0 0 X X
<br />Ursa $2,395 $1,500 $9,895 X X 0 N A N
<br />X - Included in Base Cost
<br />A - Add-on Module (additional cost)
<br />D - In Development (additional cost)
<br />N - Not available
<br />
<br />Since each software option is a bit different, it is difficult to make direct comparisons. Most of
<br />the software packages have various types of modules and features that can be changed cafeteria
<br />style. After reviewing the available features and costs, staffrecommends selecting PermitWorks.
<br />A short summary of the software options are provided below.
<br />
<br />· BasicGov (formerly Local Government Manager) - This web based software provided
<br />convenient mobile access and expansive permit and reporting options; however, this
<br />program was not able to offer a connection to the City's finance software or LaserFiche.
<br />Since the annual fee is based on the number of users, it can go up and down as the
<br />number of users charge. The fee in the chart is for five users, but the fee could increase
<br />about $3,000 per year for each additional user.
<br />· BluePrince - This well-developed software package provided all the required features in
<br />a nice, clean, and easy to use package with one of the best looking interfaces. However,
<br />the additional features above and beyond the required features would add significant cost.
<br />Including the planning & zoning, licensing, finance connection, and laserfiche integration
<br />would have added another $24,000 to the base cost and at least $1,500 to the annual cost.
<br />
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