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4E, Appt. of Deputy Clerk
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4E, Appt. of Deputy Clerk
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3/10/2009 4:14:34 PM
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Appt. of Deputy Clerk
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Appt. of Deputy Clerk
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3/9/2009
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<br />e) Tracks Council requests and follow-up <br />f) Coordinates the process of ensuring minutes of the meetings of the Council and <br />Planning Commission are prepared, edited, reviewed, and approved <br />g) Coordinates and assists in the preparation of City Council Meeting agendas - <br />ensures all meetings are properly noticed and posted <br />h) Drafts and coordinates publications and mailings of all legal notices for the City <br />as required by State Statutes and City Ordinance <br /> <br />4. Provides administrative support for hiring processes <br />a) Ensures job announcements are published and posted <br />b) Creates a record of applications received and creates data base for <br />correspondence to applicants <br />c) Tracks Veterans Preference forms <br />d) Schedules interviews <br />e) Organizes interview materials <br /> <br />5. Develops processes and procedures necessary to administer the City's <br />compensation plan <br />a) Process for notifying department heads in advance of scheduled employee <br />performance evaluations and providing the necessary performance evaluation <br />forms, to enable performance evaluations to be completed prior to the <br />anniversary date <br />b) Process and procedure to ensure employees receive scheduled step <br />adjustments <br /> <br />6. Administers the requirements of the Family and Medical Leave Act <br /> <br />7. Supervises and coordinates the City elections process <br />a) oversees the voter registration process, and the maintenance of the voter <br />registration files <br />b) manages the absentee ballot process <br />c) prepares and publishes election notices <br />d) arranges polling locations <br />e) coordinates maintenance and testing of the voting machines <br />f) recruits election judges <br />g) conducts training of election judges <br />h) oversees election day process <br />i) tabulation and reporting of election results <br /> <br />8. Oversees the City's licensing process in accordance with City Ordinance and State <br />Statute: <br />a) liquor <br />b) business <br />c) gambling <br />d) peddler, solicitor, and transient merchants <br />e) tobacco <br /> <br />\\metro-inet.us\ArdenHills\Admin\City Administrator\Deputy City Clerk J.D. <br />
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