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<br />Safe Routes to School Project Review - 03/16/09 <br /> <br />and Recreation, who assisted in the writing of this grant, met with City staff to <br />discuss the project. She stated that funding in 2009 for this culvert would not be a <br />possibility. However, funding assistance could possibly be considered in 2010. She <br />is currently researching this possibility and will get back to us as soon as she can. <br />Staffwill give an update on this at the meeting. <br /> <br /> <br />NEXT STEPS <br />Staff feels strongly about the benefits of proceeding with the Safe Routes to School Project. <br />However, since a more detailed estimate has come back with costs greater than the grant <br />funding, staff is requesting City Council direction on how to proceed. Options on how to <br />proceed are below: <br /> <br />1. Direct staff to bring plans and specifications forward for approval at the March 30, 2009 City <br />Council meeting. <br /> <br />Pros: <br />· The project will remain on schedule and be available for the 2009/2010 school year. <br />· The estimated project costs are based on 2009 construction dollars. The current market is <br />very competitive and therefore, the cost of this project will likely increase even more if <br />the project is delayed to 2010 as construction prices are anticipated to increase again. <br />· The school has budgeted for adult crossing guards for the 2009/2010 budget. <br /> <br />Cons: <br />· The City has not budgeted for the extra project costs. <br />· Other projects may need to be delayed as a result of moving forward in 2009. <br /> <br />2. Postpone the project until 2010 and direc~ staff to budget appropriately for the project. Direct <br />staff to research additional funding mechanisms. <br /> <br />Pros: <br />· Allows staff time to properly budget for the project in 2010. <br />· Gives staff time to explore additional funding assistance programs and potential partners. <br /> <br />Cons: <br />· Project costs will likely increase. <br /> <br />3. Proceed with project in two phases, moving forward on phase one in 2009 and phase two in <br />2010. Direct staff to research different funding mechanisms for phase two. <br /> <br />Pros: <br />· Gives staff time to explore funding assistance programs and potential partners. <br />· Allows staff time to properly budget for phase two in 2010. <br />· Grant reimbursements would be shifted to cover more of the phase one costs in 2009. <br /> <br />Cons: <br />· Phase two costs will likely increase. <br /> <br />6 <br />