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<br /> <br /> <br />May 20, 2009 <br /> <br />Greg Hoag <br />City of Arden Hills <br />1245 West Highway 96 <br />Arden Hills, MN 55112 <br /> <br />RE: Engineering Joint Powers Agreement <br />2008 Summary <br /> <br />Dear Mr. Hoag: <br /> <br />The Joint Powers Agreement (JP A) for Engineering Services has been in place since January 2006. The <br />agreement, as approved by both City Councils, detailed the expectations for providing engineering services. <br />Initially, we anticipated the minimum shared employee hours as 1670. In crafting the JPA, we anticipated <br />that a majority of the hours would be provided by thc Civil Engineer position, currently held by Kristine <br />Giga. We have put together this summary of2008 JPA Engineering Services based on what was anticipated <br />in the original agreement. <br /> <br />2.008 Hours Summary: <br /> <br />The Joint Powers Agreement states that Arden Hills agrees to a minimum annual billing of 1670 hours of <br />engineering staff time. As shown On the following table, the total staff hours cornmitted to in the JPA were <br />fulfilled in 2008. <br /> <br />--..--- <br /> JPA Additional Total <br /> Engineering Agreement <br /> Services Engineering <br />u_. -- <br />Total other employee hours 548 12550 67350 <br /> -~ <br />Total hours Civil Engineer 1,080.50 160.50 '1,241 <br />Total 2008 Engineering hours 1,628.50 286 1,914.50 <br />- <br /> <br />Over the last year, Roseville staff has worked with Arden Hills staff on many different projects. Roseville <br />staff worked an additional 244.5 hours above the anticipated employee cost share. In 2008, Roseville staff <br />worked on the following projects: <br /> <br />. City Engineer Designation: When we entered into the agreement, we had not made a decision to <br />'designate Roseville as the City Engineer for Anden Hills. This designation expanded the agreement <br />-to include Municipal State Aid reporting and oversight of projects. These hours were not <br />documented as project related, but rather as job codes 300 & 309, General Engineering and State Aid <br />Reports. <br /> <br />. erp Development: As requested by the Council we have been working to update Arden Hills - 5-year <br />and long range Capitallmproveinent Plan. To accomplish this, we have been utilizing the City's' <br /> <br />2660 Civic Center Drive .> Roseville, Minnesota 55113 <br />651,792-ROSE -:. TDD 651-792-7399 -:+ www.ci.roseville.mn.us <br />Recycled paper - 300/0 post-consumer content <br />