1B, Celebrating Arden Hills - Laserfiche WebLink

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2 . newsletter article could be done to send people to the website for the survey. Arden Hills has a lot of businesses and this event should try to involve them. There are various ways to do that such as volunteering, sponsorships, competitions between various businesses. Saturdays are tough for the businesses to commit to. There are a lot of choices to choose from in the summer. The group liked the idea of delaying the event until fall, early September. This would get away from all of the surrounding suburbs. Delaying the event until fall would also allow the colleges to be more involved. They could sponsor an event - art fair or talent show, etc... The group feels strongly that Bethel and Northwestern should be involved. With the economy the way it is, the group consensus was that the event should be scaled down significantly. Try to find areas to cut cost. The Barbecue dinner is too expensive and high maintenance to do. However, the group likes the idea of a gathering place. A smaller tent could be rented and vendors could pay to serve food at the event. A fun run or bike race in the morning of the event - easy to coordinate and something the whole family could enjoy. The event could take place at different venues, possibly eliminating the need to close the road down if Tony Schmidt is used. Fireworks are very popular and a good way to end the night. Movie in the park for the younger crowd on a large inflatable screen. Shoreview Northern Lights is popular and maybe a talent show or battle of the bands. A variety of activities for various ages. However, not as much inflatab]es~ Face painters, caricaturists.... try new things - unique to other events. . . . . . . . . . . The next steps for the Committee will be to set a date and begin to structure an event budget. In order to do that, staff does need direction from Council on what type of budget and event you are comfortable with. BUDGET The budget from 2006 (the last year that we held the event) is attached for Council's revie\\T. The economy will be a factor in the City's overall cost for this event. Budget totals for the last five events are below: YEAR SPONSORSHIPS TOTAL EXPENDITURES CITY CONTRIBUTION REVENUE with SPONSORSHIPS 2002 $13,693 $14,533 $33,931 *$19,398 2003 $11,300 $14,101 $37,007 *$22,906 2004 $15,213 $19,075 $44,013 *$24,938 2005 $19, 1 00 $22,751 $48,731 *$25,980 2006 $15,600 $18,346 $45,362 *$27,016 *Staff expense is not included in these totals. \ \M etro- inet. us \ardenhills \PR&PW\Recreation \MEM OS\Council Memos \Cel ebrating Arden Hills Counci109.DOC