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The Public Works Staff were required to work 8 hour shifts, including all 6 seasonal staff Playground staff were required to work 8 hour shifts Office staff were required to work a 4 hour shift and were given PTO at time and a half for the four hour shift . . . 3 With the current state of the economy, sponsorships from businesses could be difficult to find. This will factor into the Council's decision on the budget. Even if the Committee scales down the event enough to cut the expenditures by 50%, without sponsorships, the City contribution will be similar to the 2006 event. Below is a sample budget for an event that is approximately 500/0 of the 2006 event. The specific budget will be prepared by the Committee. This is silnply an example that can be used as a guide to show typical necessary expenditures for a scaled back event. EXAMPLE EVENT EXPENSE BUDGET: Fireworks Accurate Press (Poster printing)/brochures for event/advertising/newspaper ads Tent/tables/chairs for food area (gathering area - no catered dinner) Tony Schmidt Permit Show mobile Generator/Sound System for possible talent show 2-3 bands - Entertainment Children's Entertainment - movies, etc.. . TOTAL $ 7,500.00 $ 2,000.00 $ 3,000.00 $ 500.00 $ ] ,000.00 $ 2,000.00 $ 4,000.00 $ 3,000.00 $23,000.00 Once a budget is established, the Committee can work on an event recommendation to bring back to Council for review, including a specific budget. COUNCIL DIRECTION REQUESTED ] . Council feedback on the purpose, desired outcomes of the event and types of activities; to be shared at our next '''Celebrating Arden Hills" Committee meeting. 2. Council direction on the amount of expenditures to place in the budget for a 20] 0 event. \ \M etro- in et. us \ardenhill s \P R&PW\Recreati on \MEM OS \Coun ci 1 M em os \C el ebrating Arden Hills Council09.DOC