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ARDEN HILLS CITY COUNCIL—May 26, 2009 19 Councilmember Holden stated that she would like to ensure that the prices that Kimley-Horn quoted for doing either/both projects were locked in. As long as the time lines are set properly and assistance for the variance is included then she would recommend approving the amounts for both alternatives. Civil Engineer Giga stated there has been a meeting tentatively set with Kimley- Horn for next Tuesday and these questions would be discussed with them at this time. Councilmember Grant stated a preference for limiting the scope rather than approving the entire amount. Councilmember Holden asked when the bids were received. City Engineer Bloom stated that the bid was received May 19, 2009. Councilmember Holden stated that the other bids that were received were twice the amount of the Kimley-Horn bid. Mayor Harpstead suggested authorizing Staff to contract for three items: Federal Funding Grant application, support for the variance application, and project management and support for the next couple of months in an amount not to exceed $25,000 and the Council would revisit at a later date. Councilmember Grant stated that he would support this language. Councilmember Holden stated that because these items were not what Kimley- Horn bid on they may not have the same bid for this work. Mayor Harpstead stated he would authorize Staff to work the contract. Mayor Harpstead suggested the Council authorize Staff to contract with Kimley- Horn and Associates, Inc. to provide engineering services for the County Road E Pedestrian Improvements in an amount not to exceed $25,000.00 including three specific deliverables: a grant application for a standalone bridge (Alternative 2), support or application of a variance request (Alternative 1), and project management support for a period of two months. Councilmember Grant stated that it was the desire of the Council to secure the bids for both alternatives because there was a different cost structure for these. It is the intent of the Council to move forward with only one alternative but they would like Kimley-Horn to honor the full bid.