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<br />;YAN@ <br /> <br />..WWW.RYANCO]\1PANIES.C01\l1 <br /> <br />BUILDING LASTING RELATIONSHIPS <br /> <br />June 24, 2009 <br /> <br />Ron Moorse, City Administrator <br />City of Arden Hills <br />1245 West Highway 96 <br />Arden Hills, MN 55112 <br /> <br />RE: OBJECTION TO CITY REIMBURSABLE INVOICES DATED 6/19/08, 8/12/08, <br />12/31/08 AND 3/23/08 <br /> <br />Dear Ron, <br /> <br />RRLD is filing an objection to a number of the invoice items in the above stated City Reimbursable Cost <br />invoices. This objection is in addition to the PDA budget objection that we submitted to you via separate <br />letter. The June and August 2008 invoice objections are a restatement of the prior objections that were <br />submitted to the City last fall. The December and March 2009 invoices were just provided to us on March <br />25th and it has taken 60 days to review nine months worth of expenses <br /> <br />Listed below is a detail of objections by invoice: <br /> <br />June 19,2008 Invoice - total amount challenged - $7,,233.25 <br /> <br />Attached is the email that was submitted to you and Stacie l<.vilvang with the questions we had regarding this <br />invoice. We paid $51,610.58 of this bill which represented the amount we were not disputing. To reiterate <br />our questions: <br /> <br />1. $4,,294 of WSB Charges - The bills indicated "TCAAP General Services," and "TCAAP Sanitary <br />Sewer and Water Review". Please provide detail on what was done. <br />2. $21,593.24 of Salary and Fringe Costs - per the 12/31/2008 invoice, you gave us a credit for <br />$18,653.99 of the total. What does the balance represent ($2,,939.25)? Per the email, we were not <br />performing any Master Planning during that time period and were working with multiple City <br />Administrators and no Community Development Director during that time period. As a result, we <br />were asking what the Staff was doing that was a billable expense to us at that time. The spirit ofth;e <br />PDA (as defined in the Scope of Services & Budget Exhibit) was to assist with planning and <br />community development activities that allow the CD Director and planning director to devote time <br />to TCAAP. Given that there was no CD director how were they taken away from their jobs that <br />required staff to supplement their normal activities? In addition, the PDA (section 5.2(i)) required <br />that the City and Developer to agree on hourly rates for these activities. There was no such <br /> <br />J:\PROJ-NEW\900\900\900-909 TCAAP 2003\ARDEN HILLS-TCAAP\PURSUIT COSTS\PDA BILLINGS\PDA COST OBJECTION LETTER TO MOORSE 4.23.09.DOCjE <br />