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<br />May 28, 2009 <br />Page 2 <br />WWW.RYANCOMPANIES.COM <br /> <br />;YAN@ <br /> <br />BUILDING LASTING RELATIONSHIPS <br /> <br />agreement, and the invoice detail provides no detail with respect to how many hours were spent. <br />The only detail is a lump sum dollar amount. <br /> <br />August 12, 2008 Invoice - total amount challenged - $7,,528.09 <br /> <br />Attached to this letter is an email that was submitted 10/15/08 to you and Stacie Kvilvang along with Sue <br />Iverson's response. We questioned $44,580.60 worth of expenditures. Per the e-mail from Sue, she <br />responded to the rate study question and reduced that category of charge by $6,216. You reduced the staff <br />expense by $28,172.51. That leaves $7,528.09 left to resolve ($1,522 in Grade Separation Charges and <br />$6,049.09 in Staff Time). The question from the attached e-mail applies to both of these items. <br /> <br />December 31" 2008 Invoice - total amount challenged - $30,,607.32 <br /> <br />The following addresses our objections and clarifications needed by cost category: <br /> <br />Project Management - Ehlers - $2,050.00 <br />In reviewing the three invoices from Ehlers, there are numerous line items that the description indicates <br />"various discussions and project management'~ These items total 9.25 hours or $2,050. We would like <br />clarification as to what the project management activities were for these items. We regularly challenge <br />invoices that do not provide enough detail on the specific activity; we would ask that you question these <br />charges as well. <br />Engineering Services - $17,925.93 <br />1. Bolton and Menk Invoice dated 11/28/08: <br />a. TH 10/CSAH 96 charges - $1,747. This is a grade separation/County Project. Through the <br />planning process it was made clear that this project was not a TCAAP project. Therefore <br />RRLD should not be required to pay for it. <br />b. TH 10@ TCAAP - -$315.00 - no detail on the invoice, it shows staff time at 2.5 hours, <br />please provide backup <br />c. I-35W /CR H - $378.00 - no detail on the invoice, it shows staff time at 3.0 hours, please <br />provide backup <br />2. Bolton and Menk Invoice dated 10/31/08 <br />a. TH 10/CSAH 96 - $1,449.00 - this is a grade separation expense, not a TCAAP issue <br />b. I35W /CR H - $779.00 - no detail on the invoice, it shows staff time at 6.5 hours, please <br />provide backup <br />3. Bolton and Menk Invoice dated 9/30/08 <br />a. TH 10/CSAH 96 - $1,785 - This is a grade separation/County Project. It is not a TCAAP <br />issue <br /> <br />J:\PROJ-NEW\900\900\900-909 TCAAP 2003\ARDEN HILLS-TCAAP\PURSUIT COSTS\PDA BILLINGS\PDA COST OBJECTION LEITER TO MOORSE 4.23.09.DOC IE <br />