08-26-09-TCAAP WS - Laserfiche WebLink

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ARDEN HILLS TCAAP WORK SESSION-AUGUST ZoaO07 12 City Administrator Moorse explained the City budgeted eight hours a week to assist with staff support. He indicated RRLD has requested additional information on what this work entailed. A specific pay grade needs to be provided. Mayor Harpstead indicated he would draft a set of questions to provide staff additional direction for the meeting being held on September l Ot''. He reviewed the questions brought up within tonight's discussion. 1. Fran's question regarding the City Planner I. The invoice for $1,231 from 2008, which had credits on the current period line, but still had a balance due. This item needed further explanation. 2. The overage compared to the $16,000 in the closure memo dated May 11, 2009. More detail and specificity was needed for Council. 3. City Staff needs to address the issue on who will follow up on bills that are not collected and how this process should be handled into the future. 4. The process to stop billing needs to be clarified. The Council has heard two different stories, both inconsistent from staff and it needs to be resolved. The Council needs to know the timing for stopping the billing, who stopped it and who gave the authority to start and stop it. 5. How does the gap of Arden Hills payments to the vendors without the collections from RRLD become visible to the City. This may need to be - reviewed within a staff procedure. 6. How do we get agreements signed as they pertain to two parties, assuring that they are counter-signed. A process needs to be put in place to make sure they are closed properly. 7. Why didn't we implement the escrow agreement as it was described within the first PDA. The Council needs a procedure in place with staff to assure that the departments are taking care of their obligations and responsibilities. 8. What level of project detail is available from Kris Giga and Deb Bloom if an invoice is disputed and details are needed. 9. Copies of the County Road H (4/30/07) and TH10 and CR96 agreements must be provided to the Council along with any related Resolutions or Council minutes, and City actions taken with regard to these issues.