08-26-09-TCAAP WS - Laserfiche WebLink

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ARDEN HILLS TCAAP WORK SESSION-AUGUST Zo. 2009 6 City Administrator Moorse did not have an answer to this question. Councilmember Grant reiterated that the expenses from Steve Bubul were for Ryan business. Councilmember McClung noted these invoices were dated back to August 14, 2008 and questioned when staff became aware they were not paid. City Administrator Moorse became aware they were not paid in June of 2009. Mayor Harpstead indicated this would have been sooner because the accountants would not let the 2008 books be closed until this was addressed, which was handled in March. City Administrator Moorse stated the billing was restarted in March. RRLD disputed the March billing, and would not pay the bills until the disputes were resolved. The Council reviewed in detail an invoice dated June 18, 2008 and discussed how the dispute was handled by staff. Councilmember Holmes indicated staff should have been checking on these invoices to assure that they were paid, after a new amount was agreed upon. City Administrator Moorse stated he was aware that the one invoice was not paid but assumed that it would be after the new amount was discussed. He indicated he was not aware that the City had stopped billing after October of 2008. Mayor Harpstead questioned why the City Administrator was not aware the billing had ceased until the auditor brought it his attention in March. Councilmember McClung asked why the billing had ceased and who was working to resolve the issues. City Administrator Moorse stated he had recently discussed this with Finance Director Iverson including her understanding that Eric Anderson had indicated he did not want to pay these bills until the disputed items were resolved.