08-26-09-TCAAP WS - Laserfiche WebLink

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ARDEN HILLS TCAAP WORK SESSION-AUGUST 26 2009 8 Councilmember Holmes added that two bills from Kris Giga were in dispute as _ well. City Administrator Moorse indicated these bills were related to the TH10 and CR96 project as well. The Council discussed a PDA amendment dated May 29, 2007. City Administrator Moorse indicated this was discussed with the City Attorney - and he explained this amendment was never signed. Councilmember Grant stated the City needs to take better care of the amendments to assure they are approved in the correct manner and followed through on. He questioned how the City Attorney knew this amendment was not executed. City Administrator Moorse explained he knew the amendment was not part of the PDA and that amendments #2 and #3 were merely time extensions. Mayor Harpstead questioned if it was possible this amendment never came before the Council for action at a meeting. Councilmember McClung indicated he remembered seeing resolutions regarding these issues but not an amendment to the PDA. He stated this was a major problem with the City's process. - The Council discussed how the approved resolution missed becoming a PDA amendment. Councilmember McClung questioned why Ryan was never held to creating an escrow account to assist in paying of these items. He also asked if Kris Giga's invoices disputed amounts could be further explained by staff. City Administrator Moorse indicated there were only two invoices that Ryan has indicated an obj ection to, and they are both related to TH 10 and CR96. Councilmember McClung reviewed the amounts of these invoices to be $1,467.31 and $287.18. He suggested these numbers should be added to the total engineering expenses in dispute for TH 10 and CR96.