10-28-09-TCAAP WS - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL TCAAP WORK SESSION—OCTOBER 28, 2009 13 C. Process and Rules for Meeting Order (continued) Councilmember McClung added that not every meeting should be structured for taking votes, as some items require honest and frank discussions that do not impede the need to follow Roberts Rules of Order. He indicated he may be in favor of an agenda item titled "Open Discussion" to have items discussed and then brought back for a formal vote. He noted that he would be in favor of televising all work session meetings as well. Mayor Harpstead explained a suggestion has been made to add an item to the agenda in a normal fashion, which is the ability of the Council to change the rules that would include "Discussion" items. He added that this be done after Old Business to allow the regular business of the City to be addressed. Mayor Harpstead suggested that if an item was brought up for discussion that it should be specific and not just a general TCAAP discussion. Councilmember McClung questioned if an additional meeting should be held each month to address TCAAP. Councilmember Holden did not feel this was necessary but that each TCAAP work session meeting should have voting privileges. Mayor Harpstead indicated the Council could agree to sit at the dais and televise the TCAAP meeting at which time it could be a voting meeting. He suggested that the material that was being voted upon be available ahead of time. Further discussion ensued regarding the use of voting privileges and how direction to staff should be provided. Councilmember McClung indicated he was in favor of Council providing direction to staff based on the opinions of the Council. Councilmember Holden questioned how public comments would be taken at future meetings and if this would be held to three or ten minutes. Councilmember McClung indicated the agenda states they are limited to three minutes, but that this has not really been held steadfast.