8C, Sheriff's Police Service Agreement Renewal

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MEMORANDUM DATE: December 14, 2009 TO: Mayor and City Council FROM: Ron Moorse, City Administrator SUBJECT: Sheriff s Police Service Agreement Renewal BACKGROUND The Council, at its November 30 meeting, tabled the renewal of the Sheriff's police service agreement for additional information regarding the 2010 police services budget, and how the budget relates to the level of service and the agreement; as well as to consider a one year extension rather than a three year extension. Mayor Harpstead and City Administrator Moorse met with Sheriffs Department staff to discuss the agreement, the level of service, and the estimated 2010 budget. Both the agreement and the estimated 2010 budget information are attached. While the agreement outlines the scope of services to be provided by the Sheriffs Department, and indicates the Sheriff s Department will provide a budget estimate for the services each year, the budget estimate is not included in or attached to the agreement. The Sheriff's Department staff agreed it would be a good idea to attach the estimated budget for the upcoming year to the agreement, since the budget reflects the personnel required for the current level of service, as well as the allocation of costs among the participating cities. They also indicated the County prepares a two year budget, and looks beyond two years at major expenditure items such as salaries. It may be possible to include budget estimates, based on current service levels, for all three years of the agreement. 2010 Budget The Sheriff s 2010 estimated budgeted expenditure amount for Arden Hills is $910,097. This amount is offset by an estimated $49,440.98 of revenue, which results in a net cost of 860,655.90. This is a $3,103.92, or 0.36% increase over the Sheriffs 2009 budget estimate. From the City's budget perspective, the 2010 City budget reflects a $9,556, or 1.06% increase over the City's 2009 budget amount. The difference between the Sheriffs estimate and the