8C, Sheriff's Police Service Agreement Renewal

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Page 2 City's budget is due to the City using a more conservative estimate of the amount of revenue to be netted against the expenditure amount. The budget amount reflects the continuation of the current patrol deputy staffing in Arden Hills, and the final year of the two-year phase -in of a revised cost allocation formula that has benefitted Arden Hills. (Please see the information on the cost allocation formula provided below) Cost Allocation Formula Patrol Deputies Historically, the allocation of costs related to the patrol deputies was based on the number of patrol deputies in an individual city in relation to the total number of patrol deputies in all cities. In 2007 and 2008, the contracting cities determined that, because of the shared service arrangement among the cities, through which the patrol deputies respond to calls in various cities as needed, an additional factor should be added to the cost allocation formula to reflect the number of calls in each city. Beginning with the 2009 budget, the formula was revised to reflect the number of calls in each City. The number of calls was initiated as a 10% factor in 2009, and as a 20% factor in 2010. The formula now has two factors: number of patrol deputies (80%) and number of calls (20%). This formula more accurately allocates costs based on where the patrol deputies are responding to calls. This has benefitted Arden Hills in terms of the relative allocation of patrol deputy costs among the cities. In 2011 a further cost allocation adjustment based on usage will be introduced for the Investigators cost. This may also favor Arden Hills. Power Shift Squad The "2462 Power Shift Squad", also known as the "Rice Street Corridor Squad" was added in 1995/1996, as a power shift squad during the afternoon shift to address officer safety needs during this high call volume shift. The squad responds to calls in all of the contract cities. The allocation of costs related to the 2462 squad was based on the estimated relative call volume in the cities related to this squad. The attached table showing the 2462 squad 2008 calls for service by city indicates that 6.8 % of the calls responded to by the 2462 squad were in Arden Hills. This compares closely to the city's 8.33 % share of the costs of the 2462 squad. The City's share of the 2462 squad costs in 2010 is estimated to be $18,300. Renewal Term At the November 30 Council meeting, it was suggested that, rather than renewing the agreement for a three year term, the agreement be renewed for a one-year term; so that, if the City determined another police service option was preferable, the City would not be locked into a three year agreement. The current agreement presented for renewal already includes the ability to terminate the agreement at the end of a calendar year and prior to the end of the term of the agreement by notifying the Sheriff and the other municipalities of the City's intent to terminate the agreement at least nine months prior to the end of the calendar year.