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12-14-09-R
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12-14-09-R
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Regular City Council Minutes
General - Type
Regular City Council Minutes
Date
12/14/2009
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AR-DEN HILLS CITY COUNCIL—December 14, 2009 8 <br /> 5B. Annual Special Assessmentfor Delinquent Utilities (continued) <br /> Mayor Harpstead stated that having the assessments done quarterly would make <br /> sense and Councilmember Grant had a good suggestion of notifying the residents <br /> that these assessments are not tax deductible. He stated he would not go as far as <br /> turning off the utilities, but it's worth looking into <br /> Councilmember McClung stated there appeared to be some problem areas looking <br /> at the list of delinquent accounts. He would be in favor of pursuing these funds. <br /> MOTION: Councilmember McClung moved and Councilmember Grant <br /> seconded a motion to Adopt Resolution 2009-037; a Resolution to <br /> Adopt and Confirm the Annual Special Assessments for <br /> Delinquent Utilities. The motion carried unanimously (5-0). <br /> C. Authorize Staff to Enter into a Lease Agreement with Pitney <br /> Bowes to Lease a RISO HC5500 Document Printer at a Cost of <br /> $511 Per Month <br /> Finance Director Iverson stated currently one of the laser printers is in need of <br /> replacement and the color printer is also not meeting the City's needs. Staff has <br /> researched many options and found that the City has an opportunity to get a <br /> promotional offer at a 50% discount for a HC500 high speed inkjet printer from <br /> Pitney Bowes for $511 per month or $6132.00 annually and the offer was good <br /> until December 23, 2009. <br /> Councilmember Grant stated Staff has researched several options but these were <br /> not presented to the Council. He stated that the contract was for 60 months and this <br /> would make it a $30,000 printer. He stated that the cost analysis and savings <br /> calculations were not presented to the Council in order to determine if this would be <br /> a good option for the City. He asked what the maintenance would be for this <br /> printer. <br /> Finance Director Iverson stated the maintenance would be minimal and the City <br /> would not be opting for the maintenance contract due to this. <br /> Mayor Harpstead stated the specs for the printer showed that the maximum paper <br /> size would be 13 x 17 but it also says that it will only do 11 x 17. He stated that the <br /> Council would need better clarification of the paper size that this printer would be <br /> able to do. He also asked if there was a maximum number of images per year <br /> before a penalty were imposed. <br />
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