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HILLS <br /> MENIOWANDUM <br /> DATE: October 19, � <br /> . 009 Item I_D <br /> TO: d an <br /> Mayor - <br /> Y City Council <br /> FROM.- Ron Moor - <br /> se, City Administrator - <br /> reg l oag, 'ublic Works iret:ton <br /> SUBJECT: Public %wor <br /> ks Supervision and Stalling <br /> Public works su ervisouy structure <br /> At their December l5, 2008 Meeting, t_ � i rim, t#�� c��t� {_.ot�oc�1 d�scussed the vacant }ublic works <br /> superintendent position and whether that osition sh � _ <br /> ©rerun_ £n the - - ould be filled or replaced with a workin <br /> inter-m, the Council directed that tiie first line sri erz;i - - <br /> acting working forernan- since that irieetines g sort'posit should bean <br /> , tti� public xvorks maintenance operation has been <br /> monitored and options for the supeukAsor�-structure t- a x,c hecfl vek-l-exk-ed, <br /> Through this i7ionitorii;� it leas e j ,- <br /> _ � b ��� c�bstt��d that tl�t ��-orkrrig #t�ret i�ar� position ca <br /> part, provide the daily tivork planning aii{f co ordinal, <br /> � ,� t � n, iti urge <br /> ordli��tion necessary for effect maintenance <br /> Operations, particular)�� i f the l'tibli�: v�`«s-ks t�ir-{���: �- - _ ", , - <br /> _ tt� �riair�t<����� �� cli��� �ocus oil tie public works <br /> maintenance operation- Theretbre, it is recorninen �did - f that the public Works Department <br /> supervisory structure be rev'secl to reflect a working foreman <br /> position as the first level <br /> supervisory position_ <br /> Public works Staffin <br /> The authorized Public works <br /> maintenance staffing level is eight maintenance staff and a _ <br /> supervisor. The current staffing level is se�-eti maintenance - <br /> nce staff and an acting Akrorking foreman- <br /> ion the resolution of the first line - - _ <br /> supervisor position, it is important to fill the eighth <br /> maintenance worker position_ V�hile the maintenance - - <br /> nce staff has been able to accomplish its da - <br /> to-{lay activities, #here are a substantial nu - - - - y <br /> number o f activities that cafmot be accomplished due to <br /> lack of staff The deferred maintenance u-i - - � _ _ _ <br /> ll cause greater costs in the future as these actin;ties <br /> become larger projects, generate roblen1s w- t; <br /> p h hi�lier cost solutions, and may become <br /> emergency situations that pull stag away, from planned acti Viti <br /> p es_ It is important that the <br /> maintenance operation move beyond a i-eactivc mode io a re%•etitati�• <br /> P e and proactive mode that <br /> enables maintenance activities to be acco a - -n plislied ni�r-t e#licientl-v and effect' This re wires <br /> both effective work planning and adequate stalliri0_ � <br />