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3. Can some of the 2010 Wo�kPlan items be pushed to the end of the year/2011 ? At that worksession, Roseville recommended the following: "At this time Roseville is recommending that both option 1 and 3 be implemented. This would reduce the 2010 work plan to 1,425.25 Engineering Hours and 950.75 Technician Hours. While this is still 706 over the 1670 hours committed to in the JPA, we have determined that Roseville has adequate engineer and technician time to deliver this revised work plan. If Roseville has the capacity at the end of the year, it may be possible to start working on the items on the 2010 Work Plan that are proposed to be shifted to 2011. These working hours are estimates; some of the proj ects may take more hours, while others may take less. There will also be additional tasks that will come up over the course of the year that will affect this work plan." During the discussion at the March l5th worksession, the City Council expressed concern about hiring consultants to complete the work as recommended in Option 1, and pushing off work to 2011 as recommended in Option 3. As a result, the City Council requested that staff look further into option 2. Can the Roseville Joint Powe�s Agreement be expanded to znclude additional hours to enable Roseville to hire a staff pe�son to complete the work on the 2010 Wo�k Plan ? Specifically, can an additional employee be hired to assist with the proj ects included on the 2010 work plan? We have discussed this option with the Roseville City Attorney. It is their opinion that under the terms of the existing JPA, an additional Part-time employee (PTE) could be hired to address the identified hours. The attorney has indicated that the extension of the agreement should be clarified through a letter from the City of Arden Hills requesting that Roseville hire an additional employee to cover a minimum number of additional hours. That letter would then be attached to the JPA. The Roseville Attorney also reviewed the possibility of this PTE being a City of Arden Hills employee. For liability reasons, they have indicated that Roseville staff should not supervise Arden Hills staff. The employee would also be unable to have indirect supervision of our other engineering staff inembers. This could create problems for completing the work plan as proposed. Arden Hills does not have AutoCAD software or survey equipment. These are needed to complete some of the tasks included on the work plan. As a result, we are recommending that the new employee be a Roseville employee. To complete the 2010 work plan, Roseville would need 800 hours of additional staff time. Roseville also assumes that we would need 800 hours of time for 2011 based on our past experience. An additional employee would require hours for the hiring process, coordination and supervision. This would add around 200 hours over the course of 18 months. We estimate that it would take about two months to advertise and get a new employee on board. We have completed the attached j ob description for a Roseville position. The employment contract would clarify the terms of employment. A summary of the terms: • Part time employee City Council Meeting C:�Documents and Settings\becky.brazys\Local Settings\Temporary Internet Files\Content.0utlook\2R69UP45\10_0426_Memo_2010Workplan.doc Page 2 of 3