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ARDEN HILLS CITY COUNCIL—May 10, 2010 13 7.D. Sanitary Sewer Repair— Venus Avenue Easement(continued) Civil Engineer Giga stated- some of the trees that were donated through the Ramsey County Friends of the Park program would be planted in this area. Parks and Recreation Manager Olson stated there is also a tree preservation fund that will be utilized for this project. Councilmember Grant withdrew his motion. Councilmember Holmes withdrew her second to Councilmember Grant's motion. MOTION: Councilmember Holmes moved and Mayor Harpstead seconded a motion to Table the Discussion ReLyarding the Contract with the Lowest Quote Provider to Repair the Sanitary Sewer Main on the Venus Easement to a Special Meeting on May 17, 2010. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS A. Motion to Adopt Resolution 2010-023: Awarding Bid for the 2010 Pavement Management Program Civil Engineer Giga stated On March 8, 2010, the City Council approved the plans and specifications for the 2010 Pavement Management Program and ordered advertisement for bids. The bids were presented to the City Council at the April 26, 2010, City Council meeting where additional information was requested including how long the bids are valid, more detail on location and extent of utility improvements and drainage issues, and whether a mill and overlay could address the drainage problems on Valentine Crest Road. She provided a summary of the utility improvements by street. She also stated the bids are valid through May 22, 2010 and the City needs to take an action on this contract at the May 10, City Council meeting, or hold a special meeting prior to May 22. Due to the existing pavement condition, Valentine Crest Road is not a good candidate for a mill and overlay. The severity of the distresses present in this roadway indicate that, in addition to the surface distresses resulting from age and drying out of the asphalt, there are numerous areas where the pavement is exhibiting damage related to poor base and subgrade soils. If a mill and overlay option were selected many of these distresses would reflect through the new overlay within a few years, resulting in further perpetuating the poor condition and poor pavement performance. The current reconstruction assessment rate based on the low bids is $8,268 per unit, based on 31 units, including Valentine Avenue, Valentine Court, and Valentine Crest Road. If Valentine Crest road were removed from the project, the proposed p p reconstruction assessment rate would be affected. The current mill and overlay assessment rate based on the low bids is $1,721 per unit, based on 44 units, if Katie Lane, Katie Court and Janet Court are included. If Janet Court were removed from the project, this would affect the mill and overlay assessment rate. If the scope of the project is changed, the resolution will need to be modified accordingly.