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----AVE N HILLS MEMORANDUM DATE: July 26,2010 Item 2.0 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrator SUBJECT: Onboarding Discussion At the Jul 121h work session the Council requested to have the City Administrator Y � q Y Onboarding topic placed on an upcoming work session agenda. Please bring the survey results that were distributed at the July 12th meeting to this work session. Part of the purpose of the Onboarding exercise is to establish communication expectations between the City Administrator and the Council and between the City Administrator and the Staff. In general, I think that everyone is "on the same page" and if problems or difficulties develop then we will address them at that time. (The same can be said about the micro management topic- I haven't experienced any problems in this regard and, if issues develop, we will deal with them at that time.) Another part of the Onboarding exercise is to establish reasonable work priorities for the City Administrator. This will help everyone when my six month review takes place. In this regard, some additional discussion by the Council is appropriate. In order to assist the Council in this work priority discussion, the following is a list of things I have been working on and will be working on. This list of activities and projects is in addition to the normal day-to-day business that takes place. Public Works • work with Michelle and Joe to manage the department activities • manage the selection process for the new Director • help orient the new Director into his position • establish realistic short-term and long-term goals for the Director and monitor the progress in achieving the goals Community Development • the Director was on vacation my first 3 weeks • lead the selection process for a new Director and work with Meagan and Dave to manage department activities