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ARDEN HILLS CITY COUNCIL -July 12, 2010 5 7.A. Resolution 2010-038 Awarding Bid for the CP Rail Trail Crossing Project ~ Addendum No. 2 with Bolton &Menk, Inc. for Construction Services in an Amount of X40, 032 (continued) Councilmember Holden asked if the City had worked with either Blackstone Contractors or Lametti & Sons in the past. Civil Engineer Giga stated Roseville has worked with Lametti & Sons in the past and Arden Hills would be working with Lametti & Sons on the sewer-lining project this year. Neither City has worked with Blackstone before, however, Staff did check references which were all positive. Mayor Harpstead asked Civil Engineer Giga if this type of situation had ever occurred in the past and what the results had been. Civil Engineer Giga stated almost always in a project there are miscalculations in at least one of the bids presented. This is why all bids are recalculated before a proj ect is awarded. This does not always result in a change of who is the low bidder. Last year Roseville did have a situation where the apparent low bidder at the meeting was not the low bidder when the bids were verified. Roseville awarded the bid to the new low bidder. MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion_to Adopt Resolution 2010-038: Awarding the CP Rail Bride Trail Crossing Pr~ to Blackstone Contractors, of Corcoran=Minnesota, in the Amount of $312,587.27 and to Approve Addendum No. 2 with Bolton &Menk, Inc. for Construction Engineering Services in,an Amount of $40,032. Mr. Mark Jay, 4411 Morningside Avenue, Vadnais Heights, representing Lametti ~ Sons, stated the bid opening was in process in Council Chambers. The clock in the Council Chambers is three (3) minutes faster than the clock at the receptionist desk so anyone bringing in a bid according to the receptionist clock would have been late according to the Chamber clock. Lametti & Sons is requesting the bid from Blackstone Contractors be considered nonresponsive since the bid opening was underway when it was brought into the Chambers. According to the specifications set by Bolton &Menk bids could not be received after the opening of the bids had started Councilmember Holden asked who Lametti & Sons had brought their bid to when it was brought in. Mr. Jay stated he had not personally brought it in but assumes it went to the clerk. Councilmember Holden clarified the clerk who received the bid from Lametti & Sons was the same clerk who received the bid from Blackstone and the same clock was used when these bids were receive . Councilmember Holmes asked if the Blackstone had changed their bid in order to under bid Lametti & Sons. Parks and Recreation Manager Olson stated the companies did not change the bids received by the City. The changes that occurred were the result of calculating errors on the bids that were