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ARDEN HILLS CITY COUNCIL -July 12, 2010 6 7.A. Resolution 2010-038 Awarding Bid for the CP Rail Trail Crossing Project & Addendum No. 2 with Bolton & Menk, Inc. for Construction Services in an Amount of X40, 032 (continued) submitted. She also clarified the official clock to use for time stamping the bids had been determined prior to the bids being received. Councilmember Holden stated there should be no issue since all the bids were turned in to the same person using the same clock and the same procedure. Councilmember McClung agreed there was no issue with the bids received since all the bids were submitted to the same person using the same clock and the same procedures. Councilmember Holmes clarified the bid received from Blackstone Contractors was the low bid once it had been recalculated and this was not the result of them changing their bid and this was received by the end time of 1:00 p.m. Civil Engineer Giga stated this was correct. Councilmember McClung asked if Blackstone Contractors was obligated to the bid they presented even with the calculating errors. Civil Engineer Giga stated once a calculating error is identified the contractor is notified and they are obligated to this bid. Councilmember Holden stated the second paragraph of the letter from Lametti & Sons states the bid from Blackstone was received after the bid had been declared closed. She asked if it was announced in the Council Chambers that no more bids would be accepted and if so she asked if this was before the bid from Blackstone was provided. Parks and Recreation Manager Ulson stated Travis Winter from Bolton & Menk had announced the opening of the bids at 1:01 p.m. and at that time the bid from Blackstone had not been brought into the room. Mr. Winter opened the bids at 1:01 p.m., which is the time on the receptionist's clock. All the bids were sealed until this time. She clarified the bid had been received at 1:00 p.m. from Blackstone but had not been brought into the Council Chambers until 1:01 p.m. and Mr. Winter had only declared the bids open. Mr. Jay stated he was not at City Hall the day the bids were opened but he had been told they were in the process of opening the bids, which means no more bids are going to be accepted. Once the bids are being opened then the bid is closed and no more can be accepted Councilmember Holmes stated the City's procedure is a designated person would receive the bids by the designated time. These bids would then be brought into the Council Chambers to be opened.