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ARDEN HILLS CITY COUNCIL August 30, 2010 4 7.A. Purchase of a New 2010 F 450 Ford One Ton with Hoist (continued) with a F -450 Ford chassis equipped with a box and hoist. The Fleetside pickup has been used primarily to service lift stations throughout the City. The proposed F -450 Ford is capable of all of the same things as the Fleetside pickup although it is a slightly larger truck with a larger hoist. The Fleetside with hoist that is being replaced is undersized for the largest pumps. The new hoist is equipped with central hydraulics which can be used for adding hydraulic tools. A plow could also be added in the future which would add another vehicle for snow removal. The total cost of the fully equipped vehicle including all sales taxes and license is $72,774.92. The 2010 CIP included $66,400 for the purchase of the entire vehicle from the Equipment Replacement Fund. Staff has looked at downsizing the chassis and /or hoist to bring the total cost down within the CIP budgeted amount but feel this is the smallest hoist that will adequately perform the necessary work tasks. Staff also looked at the last purchase in the CIP, which is $50,000 for a generator to be permanently located at lift station #8. Staff feels confident from preliminary estimates that we will be able to under run that CIP item by an amount equal to or greater than the amount this truck with hoist purchase is over the CIP estimate. The 2010 CIP anticipated the sale of the 2000 Fleetside pickup when the new vehicle was purchased. However, with the current ongoing sump pump inspection program and summer interns, Staff would recommend maintaining the 2000 Fleetside pickup in the current fleet through the 2011 summer season. Councilmember Holden asked why the City was replacing the Fleetside truck. Public Works Director Maurer stated the Fleetside truck hoist was undersized for the City's largest lift station. The 1991 hoist is 20 years old and is close to the end of the life cycle for this type of equipment. Mayor Harpstead asked if the current truck was costing the City money for repairs. Public Works Director Maurer stated the truck is not costing the City any excess money for repairs at this time. If the City does not replace the hoist it will start to cost the City money to repair. If the hoist is not used, the truck would last several more years. He stated a new, larger hoist could not be added to the current truck because the chassis would not support it. Councilmember Holden asked if the cost of keeping the truck longer was less than the cost of paying mileage to employees. Public Works Director Maurer stated he had been informed that City employees performing sump pump inspections should use a City identified vehicle. Councilmember Grant asked how long the new vehicle was expected to last. Public Works Director Maurer stated the vehicle should last 15 years before it would need to be replaced. He also explained that he would be reviewing the City's fleet replacement program and would better define it. The Fleetside truck would not be something that would be used everyday. It would only be used when other City vehicles are not available during the sump pump inspection