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FINANCE ANALYST REQUEST 1 I�DE HILLS Request Summary We have analyzed resource needs in accomplishing the Finance department workload and goals, evaluated options and developed the recommended resource addition of a Finance Analyst, including annual costs. Key Objectives 1. Provide coordination and facilitation of the financial plan and annual budget process. 2. Provide analytical support for fiscal planning, fiscal monitoring, policy development, policy compliance, budgeting and budget performance reporting. 3. Provide analytical support for Investment management and perform cash management activities such as; bank reconciliations, cash flow projections, and quarter reports. 4. Assume the maintenance of the financial data required by GASB 34 associated with the infrastructure and fixed asset reporting systems. 5. Provide improved internal controls. 6. Assume duties that have been delayed or deferred due to human resource constraints including implementing the capital project management, purchase order systems, EFT vendor payments, Sharepoint (intranet), and information technology projects. 7. Assist senior management staff in responding to workload backlogs. Additional Staffing Needed to Accomplish Department Mission, Goals and Objectives With the new upgrade of the accounting system (Springbrook), auditing standards, GASB statements, major capital projects, upgrades to the budgeting process, and other goals and initiatives, the Finance Department is not able to adequately address its core mission. Stated simply, accomplishing the mission of the Finance Department with the current staffing level is not sustainable. Meeting Tong -range planning, reporting and monitoring needs in all areas of the division's operations means increasing the analytical capacity of the Finance Department. Examples of duties and projects that would be assigned to the Finance Analyst continue to include: 1. Assisting in improving our customer service levels primarily by expanding our analytical abilities an decreasing the response time for fiscal policy advice and guidance. This includes reducing our response time on simple inquiries regarding budget preparation to improving our ability to timely employ complex cost analyses required in the development of the utility rates and other charges for services. 2. Scheduling the budget time frame and supervising the distribution of all budget material. Instructing and assisting department staff with established guidelines and completion of forms. Evaluating submitted departmental budget proposals as to fiscal impact and preparing reports analyzing and evaluation various budget proposals for administrative review. 3. Assist with the preparation and publication of the annual budget book in a timely manner (within two months of adoption by City Council). 4. Analyzing budget performance and preparing report of findings on revenues and expenditures and advising administration as to potential problems. 5. Scheduling and preparing required and requested financial reports for federal, state, grantor and other agencies. These reports include reimbursement requests and other reports required by the U.S. Department of Justice, Minnesota Public Facilities and Pollution Control Agencies, Minnesota Office of the State Auditor, Minnesota Department of Revenue and other agencies and organizations. 6. Coordinating and managing the time consuming task of maintaining the financial data mandated by GASB 34 related to infrastructure and fixed assets reporting requirements. 7. Perform cash management activities such as bank reconciliations, cash flow analysis, and portfolio management.