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FINANCE ANALYST REQUEST --A B EN HILLS 8. Implementing the much needed capital project management and purchase order modules in our financial system that have to this point in time been deferred because of workload constraints. 9. Setting up and maintaining the City Intranet site (Sharepoint) which to this point has been deferred because of workload constraints. 10. Assist the Finance Director with the IT duties and employee education on software issues. 11. Assume duties which promote an improved internal control system, facilitate financial transparency and contribute to safeguarding of the City's assets. Goal and Policy Links Finance Department Operating Program Goals 1. Developing and implementing efficient and effective financial policies, plans and reporting systems that help the operating departments achieve their objectives and assure the City's long -term fiscal health. 2. Protecting the City's assets from unauthorized use. 3. Effectively using the City's financial information technology resources in improving productivity, customer service and access to critical information. 4. Providing quality service to all of the division's customers both external and internal to the organization. To view the Finance Department's organizational chart and for a brief description of the Finance Department's mission, vision, primary objective, and programs and services please see the accompanying attachments. Financial Considerations Adding a Finance Analyst in the Finance Department will cost $66,652 in 2011. The General Fund impact would be $13,330 as this position would reduce intern costs in the Finance department and this position is allocated across all funds as it provides general financial support as do the other positions in the Finance department. This position is currently included in the Preliminary 2011 budget in contingency. Stakeholders 1. Mayor, Council Members, senior management, and front -line staff in the Finance Division. 2. Employee Services. 3. Operating departments that benefit from Finance services. 4. Community as a whole that benefits from effective fiscal stewardship, accountability and financial transparency. Implementation 1. Hire current intern Kyle Howard January 2011 Alternatives Continue the Status Quo: The Finance Division will do the best it can to prioritize workload and respond to City Council and community needs. However, given staffing constraints, workload and projects that have already been deferred or delayed, maintaining the status quo will likely result in a reduction in Finance services to the community and organization from current levels, this would also mean that the audit findings for "timely reconciliations" would most likely return, final budget books would likely continue to completed late in the year and quarterly financial reporting would most likely continue to be late. While we continue to use interns, the training period as we replace them requires time and depending on how long we have them it also impacts what projects we can give them and how much expertise they develop. 2