2B, 2011 Final Budget - Laserfiche WebLink

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Our Mission The mission of the Finance Administrative Services Departments is to work in partnership with the Mayor, City Council Members, City Administrator, all departments, other governmental agencies and citizens to provide excellent service to our community. Our Vision Excellence in the management of carefully garnered public resources. Our Primary Objective To provide financial management, information, and business products to policy makers, departments, agencies, investors, and the community so they can have confidence in the City of Arden Hills' government, make informed decisions, and achieve their results. Current Organization Accounting Analyst (1) Accounts Payable Budget Audit Coordination CAFR Chart of Accounts General Ledger Training Payroll Benefit Administration Financial Reporting FPAC Agendas FPAC Minutes Lodging Tax Monthly Fin Reports File Maintenance Escrow Quarterly Payroll Reporting Procurement Cards Purchase Orders Springbrook Software (1) FINANCE ADMINISTRATIVE SERVICES'S MISSION, VISION, and PRIMARY OBJECTIVE Accounting Clerk Utility Billing Accounts Receivable Cash Receipts Recon Bank Deposits Audit Coordination Check Writing Financial Reporting File Maint (Finance) File Maint(Gen Files) Back -up Front Desk Special Assessments Public Meeting Notices Gen Office Sup(Backup) PAFR Backup Acctg Analyst Finance Director (1) Finance Interns (1.35) Finance Human Resources Safety Committee Information Technology Risk Management Special Projects Quarterly Fin Reports Sharepoint (Intranet) Budget Book CAFR Backup Acctg Analyst Office Support Specialists Cash Management Receipt Sp Assessment: Cash Receipts /Cashier Scan Files to Laserfiche Investments Cash Receipts /Cashier Building Permits Bulk Mailings Budget Elections Public Meeting Notices Front Desk Counter Audit Coordination Building Permits Park Rec Guide Shredding Fixed Assets Planning Comm Packets Recreation Registration Copying Bank Reconciliations Council Packets Animal Licensing Filing Financial Reporting Public Meeting Notices Elections Special Projects Long -range Planning Building File Maint Answer Phone Primary Capital Impr Plan (CIP) Licensing and Permits Front Desk Counter Primary Monthly Financial Report City Website Office Supplies Celebrating AH Support Monthly Reports Notary Planning Comm Minutes PTRC Minutes Park Rec Guide File Maint (Gen Files) Contract Files Calendars Time cards PMP Letters and Mailings Publication of Ordinances Resolution Files Ordinance Files Answer Phones Secondary Front Desk counter General Office Support Daily Mail Sort Gopher One Calls Customer Service Representative (1) Mtg Room Scheduler Customer Service Office Equip Maint Parking Permits On -call Schedules Petty Cash General Office Support Notary Some of the tasks appear under multiple persons because of Internal Controls and Separation of Duties The bulk of the intem work would go back to the Finance Director if Kyle is not hired except Bank Reconciliations Shaded areas under Interns are the transaction processing that is done by the part-time intem or Joe if we do not have an intem Admin Intem /Student (0.5) Deputy Clerk (1) Elections Council Packets Public Meeting Notices Licensing Permits File Maintenance Contract Files Calendars Publication of Ordinances Resolution Files Ordinance Files Charitable Gambling Human Resource Support Data Practices Requests Council Minutes Admin Update Central Files 1 of 8