2B, 2011 Final Budget - Laserfiche WebLink

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Administrative Services The Administrative Services department plans, organizes, leads, and monitors the activities of the two programs: Administrative Support and Human Resources. Administrative Services Goals Provide customer service both internally to the organization and externally to the public. Maintain official records of the City through effective records management systems. Perform the statutory duties of the Clerk's office. Administer elections. Establish and coordinate human resource programs, policies and procedures to ensure that City recruits and maintains a qualified workforce according to Federal and State laws. Major Activities Policy advice and guidance. Preparing and implementing policies and plans for effectively managing the City's human resources and preserving its long -term health; advising the Mayor, Council, City Administrator and management staff on personnel matters; maintaining official City documents; and performing the statutory duties of the Clerks office. Department leadership. Developing an organization that effectively builds and uses the talents and skills of each team member in achieving the department's mission, vision and objectives; communicating the City's mission, vision and goals to all team members and assuring that they guide actions and outcomes; developing departmental and employee work programs and monitoring performance; coordinating activities with other departments; maintaining a positive work environment and achieving a high level of employee morale; and representing department programs before the Council, public, staff and other public agencies. Department administration. Coordinating activities; administering elections; preparing and administering the City's permit and license programs, administering department personnel; and maintaining central files and official City records. Administrative Support The office administration program plans, organizes, leads, and monitors the activities of the office support activities to all departments. Program Goals Developing and implementing efficient and effective records management systems. Providing quality service to all the City's customers both external and internal (this includes all City departments). Major Program Activities Records Management. Developing and maintaining central files. This is both hard copy files and laser fiche files. Maintain official City documents such as Ordinance Books, Resolution files, Official City Minutes, Agendas, posting and notices, calendars, and website information. Information Processing. Developing and administering all City permits, licenses, information requests, recreation registrations, and handle all City front desk counter activity. Elections. Assist in election administration and administer absentee ballots at City Hall. Office Support. Assist all City departments with meeting agendas, meeting and commission minutes, preparation of presentation materials, correspondence, and other support as needed. 7 of 8