2010-11-24 CC Packet - Laserfiche WebLink

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Anoka Caunty Information Technology Usage Agreement All emptoyees and agents of vendors and con#ractors who will access Anoka County informAtion technology in the course of their work for Anoka County (tbe County) are required to sign this document bafore �ccessing any computer system attached to the County • network or attaching any computer equipment to the County network. "Information technology" includes any computer, network, Internet access, electronic mail or other electronic systems used by the County. Vendor personnel have no expectation of privacy in eny electronic communications, use of County property, or InterneE access. The County reserves the right to review, audit, or monitor any i�formation technology used by vendor personnel. All work shall be performed by the contractor submitting the proposal_ Subcontractors wili not be altowed unless approved in advance by an a�enf ofthe Count,y. 1. Vendor personnel have no expectation of privacy in any prevent viruses and security related problems. Vendor personnel electronic communications, use of Counq� property, or Internet shaq promptly report any virus or securiiy related problem to the access_ The Counry reserves the right to revie�v, audit, or County Helpdesk {763-323-5459). monitor any information technology used by vendor persomiel. 19. 7'he Couniy shall not responsible for any damages to vendor 2. All vendor personnel shall use only accounts authorized by the computer equipment that may occur while installing or using County IT staff. software or hardware to connect tv the County neAvork. 3. Vendor personnel may access only those resources for which 20. Vendor personnel may not copy any data and/or software I'rom any they are specifically authorized. County resource for personal use. 4. Vendor personnel are personally responsible for safeguarding 21. County data and/or software shall not be removed from a County their account and log-on information. Passwords shall adhere to BuiJding �vithout prior written approval from the County. the following. 22. Vendor personnel may not utilize County computer systems or a. Passwords shall remain confidential. networks for any of the following reasons: b. Passwords shall never be displayed, printed, or otherwise a Game playing; recorded in an unsecured manner, b. Internet su�ng not required for their �vork activity; 5. Vendor personne) are not permitted to script their user IDs and c. Non-related work activity; or ' passwords for log-on access. d. Any illegal activity. 6. Vendor personnel are not permitted to allow another persoo to 23. Vendor personnel utilizing the network or Internet to move large log-on to any computer utilizing their, if provided, personal files should obtain prior approval from the County IT staff by account, nor are they permitted to utilize someone else's account eontacting the Couniy Helpdesk (763-323-5959). to log-on to a computer. Authorized system or service accounts 24. Vendor personnel are prohibited from intercepting or monitoring may be used by multipfe people. network traffic by any means, including the use of network , 7. Vendor personnel may not leave their workstation logged onto sniffers, unless authorized in writing by the County. the network while away from their area Vendor personnel may 25. Vendor personnel may not give out any County computer elect to lock the workstation rather than logging off when information to anyone. Exception: other vendor personnel • leaving for very short time periods. needing the information to complete taslcs and who have signed 8. Vendor personnel shall get written approval from the County this agreement. Information includes but is not limited to: IP prior to loading software onto any County computer. addresses, security conftgurations, etc. 9. Vendor personnel shall execute only applications that pertain to 26. All data storage media shall be erased or destroyed prior to ' their specific contract work. disposal. 10. Vendor personnet shall prompUy report log-on problems or any 2'l. Vendor personnel may not remove or delete any computer other computer errors to the County Helpdesk (763-323-5959). software without the written approval of the County. 1 I. Vendor personnel shall promptly notify the Counry if they have 28. Vendor personnel shall not attempt to obtain or distribute system any reason to suspect a breach of security or potential breach of or user passwords. security. 29. Vendor personnel shall not attempt to obtain or distribute door pass 12. Vendor personnel shall promptly report anything that they deem codeslpasskeys to secured rooms at any County facility for which to be a securiry loophole or weakness in the computer network they are not suthorized. to the County. 30. All equipment issued to vendor personnel will be returned in good 13. Vendor personnel shall not install or use any type of encryption condition to County upon terminution of the CountyNendor device or software on any County hardware, which has not been Personnel relationship. approved in �vriting by the County. 31, Vendor personnel may not use County information technology to 14. Vendor personnel shall not attach any device to the County intentionally send or receive threatening, obscene, abusive, network without written approval from lhe County. sexually explicit language or pictures. IS. Vendor personnel rnay not remove any computer hardware from 32. Vendor personnel are prohibited from causing County to break a Counry building for any reason, without prior �vritten approval copyright laws. from the County. 33. Use by vendor personnel of any County information technology 16. Vendor personnel shall not delete, disable, or bypass any �vill acknowledge acceptance of the above-referenced policies. authorized encryption device, or anti-virus or other software Any vendor employee who violates any of these policies shall be program, installed on County hardware. subject to disciplinary action, including total cemovaf from tfie 17. Vendor personnel shall not attach any net�vorh or phone cables Counry project'as well as being subject to (State) civil and criminal to any County device without written approval from the County. liabiliry. I8. Vendor's computer equipment (i.e. laptops) being connected to 34. The Vendor will enforce this agreement through discipline of the'u the County network must have Gounty approved and updated employees should the employee intentionally violate any of the anti-virus and other related security software instulled and terms of the above-referenced policies. enabled. The Vendor wil! work �vith the Counry to proactively • Dallas Larson Name Person Granted Access, printed Signature of Person Granted Access Date City of Centerville Organization Aerson Authorizing Access Date 35