2011-01-05 P & R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 12 -01 -10 Mr. Tom Lee, PA System At the September 22, 2010 City Council Meeting, Parks & Recreation's request to reserve $2,700 from the 8K Run proceeds for the purchase of a PA System was approved by Council. Mr. Tom Lee had provided the committee with a recommendation for equipment with a total of approximately $3,200. Mr. Lee was present at the December 1, 2010 committee meeting to discuss the purchase and informed the committee that the equipment he had previously recommend through the company Musician's Friend, was currently on sale. The mixer previously priced at $2,300 was now $1,850. Committee Member Peterson said he had done some research also online and was not able to find any better prices than Musician's Friend. Mr. Lee has used this company multiple times in the past and was very satisfied with their service. The only other recommendations Mr. Lee would make is to purchase extra mike stands and a microphone designed for vocals, a SM58 usually about $110. Mr. Lee said that with this company the equipment needs to be ordered online with a credit card and he offered to make arrangements with Mr. Dallas Larson to meet and help make sure the right equipment is ordered. The committee discussed the purpose of purchasing the PA system and what it will potentially be used for; Music in the Parks, Movies in the Park, the 8K Run/Walk and possibly for the Lion's Street Dance. The committee was concerned as to who would be able to use it as City property and would the committee have control over that. To rent this equipment it would be minimum $250 per Mr. Lee. The committee will develop a policy and present it to council as to use of the equipment by events /groups other than Parks & Recreation Committee events. There was discussion as to a `rental or maintenance fee' and a deposit. This item will be added on the January 2011 Agenda. There is also concern as to where the equipment will it be stored. Mr. Lee said he would teach the committee members and /or staff how to use it. The committee requested adding a policy for usage of the PA system to the January 2011 Agenda. IV. CONSIDERATION OF MINUTES November 3, 2010 Parks & Recreation Committee Meeting Minutes Committee Member Amundsen has asked that the following line on page 4 of 5 be clarified by adding `especially with the amount of funding that went into protecting the shoreline at Hidden Spring Park, the plans for the Bald Eagle Water Ski Show's usage goes against this'. Committee Member Amundsen has concerns with grading the shoreline and boats creating wakes which are going to further erode the shoreline. Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to approve the November 3, 2010 Parks & Recreation Committee Meeting Minutes with the above addition. Ayes — 5, Nays — 0, Abstain —1 (Peterson). Motion carried. V. COMMITTEE BUSINESS YMCA Summer Programs 2of8