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Parks & Recreation Committee <br /> Meeting Minutes <br />01-05-11 <br />and $350 as a contribution towards 8K Run/Walk.All in favor. Motion carried unanimously. <br /> <br />the <br /> <br />A thank you note was written to Dead Broke Saddle Club and signed by all committee members. While <br />the award letter and paperwork have been sent to the City, the checks have not yet arrived. Mr. Larson, <br />Dead Broke Saddle Club had informed Ms. Stephan there was potential for more funding in the spring so <br />the committee should send in another request in a few months. <br /> <br />Ms. Teresa Bender, City Clerk had discussed sponsoring the 8K Race with Mr. Mark Larson, Dead <br />Broke Saddle Club. Dead Broke Saddle Club donated $350 towards the event, but because of their <br />Charitable Gambling status they cannot actually be a sponsor, the funds are intended to help the <br />community organize a health related event which benefits the community. <br /> <br />PA System, Ordering & Usage Policy <br /> <br />At the December 2010 committee meeting the committee, with Mr. Tom Lee’s guidance selected PA <br />equipment to purchase which was on sale at Musician’s Friend. Mr. Lee offered to meet with Mr. Dallas <br />Larson, City Administrator to purchase the equipment online. Unfortunately, when Mr. Lee and Mr. <br />Larson went to order the equipment the sale had ended and the price was considerably higher. Mr. Lee <br />spoke with a representative at Musician's Friend who said the package will probably go back on sale <br />again in the next month or two, so Mr. Lee will watch their web site and if by March it doesn't go on sale <br />again, he will re-visit with the committee to come up with plan B. The only comparable equipment was <br />either substandard brands or way out of the budget. The quality equipment still within budget is <br />"undersized" for the intended use. <br /> <br />Mr. Lee also stated once the City has possession of the system, he will make himself available to set it <br />up, test it out and begin training any interested parties on its use and maintenance. He suspects that it <br />will take a few uses before any of the members will be familiar enough to run it by themselves. <br /> <br />At the December committee meeting the members and Mr. Lee briefly discussed a usage policy; who <br />would be able to use the equipment, would there be a charge for usage, who would be responsible if <br />damage were to occur and what type of contract or waiver would be required. <br /> <br />The committee added this to the January agenda for further discussion. The committee is in general <br />agreement that if the PA system is being purchased for the City, if it is a City related event such as the <br />parade or open house, the committee should encourage its use at no charge. There was discussion that if <br />someone outside the City wants to use it they should be charged a rental fee, but the committee does <br />really not want to get into the business of renting out the equipment. It was felt if the Lions Club needed <br />the PA system for a fund raiser this could be offered as a free service with the stipulation or a waiver <br />signed that if anything is damaged it is the Lion’s responsibility to replace or repair the equipment. There <br />is also the consideration of having someone with the equipment who knows how to operate it. The <br />general consensus was that it should be limited to City related events as there would be less wear and <br />less chance of problems, but this item will be discussed again when the equipment is actually purchased. <br /> <br />Youth Corps <br /> <br />Chairperson Branch asked the committee to think about what is our objective or purpose in forming a <br />Youth Corps, how should it be organized and who has the authority to structure this group? <br /> <br />The program would need a mentor and the committee members don’t know if individually or as a group <br />3 of 7 <br /> <br />