2011-03-03 P & R Packet - Laserfiche WebLink

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The above recommendation was sent to City Council by the Parks & Recreation Committee and approved at the February 23, 2011 Council meeting with the following discussion and sunset date of December 31, 2013: Mayor Wilharber stated that Council was presented with background documentation from the Parks & Recreation Committee, Public Works and City Staff regarding the desire and cost estimates to construct two (2) sand volleyball courts at Laurie LaMotte Memorial Park. Council discussion ensued regarding the process for proposed projects and funding prior to receiving donations and the intent of the donations. City Administrator Larson stated that the Committee submitted a request to Dead Broke Saddle Club for a donation of $10,000 to entirely fund one volleyball court. However, the donation of Dead Broke was $2500, leaving a significant shortfall on the project. Council felt that the project potentially could not be completely funded with donations and the Committee would request additional funds from the city for the completion of the project. City Administrator Larson stated that Council could place language in their motion setting aside the funds until such time all outside sources have funded the project with a deadline date and returning to Council and Dead Broke for alternative usage of the funds if sufficient funds are not raised. Council concurred with this suggestion. Motion by Council Member Paar, seconded by Council Member King to reserve Dead Broke Saddle Club's donation of $2,500 for the construction of sand volleyball court(s); however, if Parks & Recreation is not able to raise sufficient funds to complete the construction by 12/31/2013 the Committee will return to Council and Dead Broke for alternative projects. All in favor. MoHon carried unanimously. Trail Proiect Exnectations I I The committee had asked that Mr. Greg Burmeister attend the March committee meeting to discuss the committee's expectations for the project with the Project Manager. Mr. Dallas Larson, City Administrator, said Mr. Burmeister will attend a Parks & Recreation Committee meeting after the spring preconstruction meeting with the contractor in April. Bald Eagle Water Ski Shows The following email update is from Mr. Mark Spitzmueller: �� I finally got through to Bill Tschida with the St. Paul Water utility. He said that we would be able to place a dock on the site, but the permit request would need to come from the city. There is a nominal fee of $25 per year for the permit. If we are to move forward, the city would work with Mr. Tschida for the permit. He mentioned he has worked with the city administrator, Dallas Larson, in the past on other matters. I believe the main requirement will be for us to add the City of Centerville, St. Paul Water Board and the City of St. Paul as additional insured on our liabiliry insurance through USA Water Ski. The current insurance coverage required by the Water Utility for private landowner is IOOk1300k. Mr. Tschida is going to speak with his risk manager to discuss whether or not they would require more because of our specific use and let me know by next Thursday. Our current liability coverage is well over the amount required for private landowners and I believe we can increase if necessary. PA Svstem I asked Mr. Tom Lee if he had any updates regarding the purchase of the PA System or if the committee needed to allocate more funding to this item to purchase the PA System at full price (not on sale). Mr. Lee said the current budget ($2,700) should cover everything that is a must have and he could loan the committee a few things if needed. He was continuing to watch the prices trying to get the best possible deal.