2011-04-06 P & R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 03 -02 -11 approve the February 2, 2010 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Concession Stand at Laurie LaMotte Memorial Park City of Centerville staff has been working on a feasibility analysis for offering concessions at Laurie LaMotte Memorial Park during the little league ball season. The analysis started with evaluating the Laurie LaMotte Memorial Park warming house site to ensure it was suitable for such an operation. Staff also identified potential products for sale, distributors, # of employees, hours of operation, money safe guarding techniques, and the number of potential customers. Mr. Mike Jeziorski, Finance Director supplied the committee with the information gathered to this point for review. The committee discussed remodeling costs /options and whether there would be enough room in the current area for the equipment that would be required. While recognizing there is cost involved in bringing the current concession stand area up to code, the committee feels it has long been needed. The concession area has been used for Skate Night and the committee has repeatedly brought to staff concerns over the condition of the kitchen. The differences between a Class 9 Food License — allows selling of pop, chips, candy and hotdogs and a Class 8 Food License — allows selling of pop, chips, and candy were discussed and while recognizing a significant cost difference in the requirements for each, the committee felt if concessions were going to be sold, hot food choices should be offered to make this a more lucrative venture. For those members who attend sporting events with their children, having hot dogs, or something other than chips and candy, available for game nights, seems to be a big seller with parents rushing from work to the park. Mr. Jeziorski suggested approximately 170 people go through the park each game night; the committee actually thought that low, as many parents have siblings of the ball players with them also. Centennial Little League has 100 plus teams and currently has the ball fields dedicated 4:30 p.m. to dusk, Monday through Thursday. Ms. Stephan talked to the League Administrator and they will be requesting more time and additional days because of the new grass mounded field and the opportunity to use the lights for double headers. The committee requests staff research what other types of food can be offered with a Class 9 License, such as would pizza be an option? Could a pizza machine be added? The committee thought Class 9 involved any food item which is not commercially packaged and has potential for the preparer to touch, where Class 8 involves food that is commercially wrapped. What other foods can be sold under Class 8; for instances sandwiches wrapped in plastic that could be sold cold or heated in a microwave? The committee questioned why a commercial refrigerator would be needed under a Class 8 license just for pop. It was felt this would be the biggest expense. Committee Member Peterson said the refrigerator required would have a National Sanitation Foundation Seal of Approval and may be able to be purchased less expensively used from a restaurant that has gone out of business. Council Member King suggested buying a concession trailer instead as this might be less expensive. The committee discussed the possibility of hiring a concession trailer, a business that is already set up and self contained, to sell concessions with an agreement that a percentage goes back to the City. It could then be evaluated at the end of the season as to whether it would be worth the up front expense of remodeling the concession area of the warming house. Motion was made by Committee Member Peterson, seconded by Committee Member Haiden to 2 of 6