1997-04-09 - CC Packet - (Admin.)

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RESOURCE TO: Centerville City Council STRATEGIES THROUGH: Jim March, City Administrator CORPORATION / FROM: Dean Johnson, Resource Strategies 6600 CITY WEST PARKWAY DATE: April 3, 1997 SUITE 340 MINNEAPOLIS, MN RE: Comprehensive Plan Budget 55344 612 /941-8010 This memo is a follow -up to my February 17, 1997 letter regarding the Comprehensive FAX 612 /942 -7464 Plan budget overruns. It is my understanding that the City Council has requested that I identify a specific amount of money to be considered as a budget amendment. As I noted earlier, we have not invoiced the City for $4035 in professional labor overruns. The budget currently includes $1115.41 in unexpended labor and expenses. This should be sufficient to complete the review process and to print 25 copies of the final plan. Our over runs were associated with the addition of the Town Meeting process for issues identification aad the development of goals and policies. The original work plan included neither of these; rather, we were simply going to incorporate goals and policies from the 1989 plan. My February 17 memo also noted the budget for these activities in other cities ranged from $2800 to $3800. White I can argue that our work in Centerville in these areas would fall into the middy of that range, I would be pleased if the City would consider the bottom of the range as a fair budget increase. The additional work added about three months to the comprehensive plan process, including three meetings. The $2800 represents approximately 20 hours of partner involvement, 20 hours associate, 5 hours technical and 10 hours support. Having been in local govemment for 15 years, I am aware of budget issues that communities deal with. I have also submitted a cost estimate to you for revising the zoning ordinance, which I assume may not be fully budgeted. I am concerned that additional comprehensive plan expenses may interfere with a decision to complete necessary amendments to the ordinance. I would rather see the City complete the zoning ordinance revisions in an appropriate manner. To this end, I would propose that any additional compensation you consider for the comprehensive plan be added to the zoning ordinance budget. I would accept a deferment or final payment until 1998, if that works better for the City. I have enjoyed working with Centerville and would like to maintain the relationship. The bottom line is that I will accept any decision or direction the City chooses, without complaint or debate, including no compensation for the comprehensive plan overages. t.f