2011-09-07 P & R Packet - Laserfiche WebLink

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Step 3 — Review Policies and Fees The following are the policies and fees for holding an event in the City of Stillwater. All fees will need to be submitted one week prior to event. Application Submittal Deadline and Fee — Any application that is incomplete or submitted after the required submittal date will be returned to the applicant. Check availability of dates to hold your event within the City of Stillwater by calling 651- 430 -8837 before submitting your application. • A gathering determined to be an "Event" must complete and submit an application 30 days prior to the event. No application fee is required. • A gathering determined to be a "Special Event" or "Special Event with Contract" must complete and submit an application 60 days prior to the event and submit a $50 non - refundable application fee, Materials —Since event use of materials owned by the city (e.g. barriers, cones, signs) creates wear and tear on those materials, that use must be paid for by the event organizer. As long as the equipment and services are appropriate for the event and the event can be run safely in the estimation of city staff, the organizer could contract for services and materials elsewhere. City staff will review application and may adjust how many materials will be required for the event. The fee schedule for city materials is: Picnic Tables $10.00 /table /each day of event Orange Fencing $2.50 /lineal foot Trash Containers $8.00 /container /each day of event Refuse Collection Cost of staff time Portable toilets $60 /event /unit Portabletoilet — Handicapped $150 /event /unit Electrical use (Parks, except Lowell Park) $10.00/ each day of event Electrical use (Lowell Park) $20.00 per elec. box/ each day of event Barricade 4' to 12' $2.00 /barricade /each day of event Barricade 4' to 12' with flasher $5.00 /barricade /each day of event Drums $1.00 /drum /each day of event Reflective Cones $1.00 /cone /each day of event Traffic Sign on stand $2.00 /sign /each day of event PD No Parking Signs $1.00 /sign /each day of event Park Usage Fee — Standard park reservation and facility use fees (below) will apply and a $100 refundable damage deposit. • Picnic Shelters or Gazebos fee: $50 /day for Stillwater city residents or $100 /day for non - Stillwater city residents. • Park Open Space fee — no cost for Stillwater city residents or $50 /day for non - Stillwater city residents. • Contact the Park Department for Pioneer Park Bandshell or Teddy Bear Park Building rates. • In addition, a $500 Park Impact Fee may be charged for a gathering that meets the definition of a "Special Event with Contract'. Park Commission may require this fee if they find that the event has the likelihood of impacting a park beyond "normal wear and tear'. Page 4 of 6