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In Summary <br /> The City of Centerville Purchase Card Program is an opportunity to reduce paperwork, expedite <br /> the purchasing process at the department level and reduce City of Centerville administrative <br /> expenses. <br /> Historically, City of Centerville has used numerous other methods to make low dollar value <br /> purchases. The Purchase Card process will allow the City of Centerville to realize significant <br /> savings in administrative processing costs while providing a customer friendly, efficient and <br /> effective method to buy low dollar value goods and services. <br /> Exercise good judgment and act within your authorized budget when using your card, The <br /> Purchase Card is issued in your name and all activity will be assumed to have been incurred by <br /> you. We ask you to maintain simple but accurate records. You must turn in receipts for every <br /> purchase for auditing purposes. <br /> City of Centerville is working to continually improve the way business is conducted and your <br /> feedback is critical to achieving that goal. Your use of a MasterCard Purchase Card for appropriate <br /> purchases can help the city achieve significant savings by decreasing the amount of checks we <br /> process each month. <br /> The purchase card is a program in progress. Utilized as another option to make low dollar value <br /> purchases, the program will continue to evolve and transform as it best fits the City of <br /> Centerville's needs. <br /> If you have any questions about the program or need additional information, please contact the <br /> Finance Director. <br /> Purchase Card Glossary <br /> Retail Face to face transaction where cardholder presents the <br /> Purchase card to the merchant and the card are physically <br /> swiped through the terminal. <br /> Principal/Department Person authorized to oversee and make decisions <br /> Supervisor regarding expenditures. <br /> Customer The card user and PrincipallDepartment Supervisor. <br /> Vendor/Merchant /Supplier Synonymous terms, meaning the place where you make <br /> the purchase. <br /> Program Card Administrator A District employee(s) administering the purchase <br /> Card program. (Fill in name(s) and phone number). <br /> Revocation To nullify by withdrawing, recalling or reversing card <br /> privileges. <br /> 9 <br />