2003-10-22 CC Packet - Laserfiche WebLink

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TO: Economic Development Committee Memben FROM: Kim Stephan '?b SUBJECT: EDC Recommendations DATE: October 16, 2003 New Resident Packet_ The following memo was included in the Economic Development Committee's September packet from City Administrator Moore-Sykes regarding the New Resident Packet. There is CU17'ently a section on the city's web site titletl'New Resident InfOl7lUllion' where itifonnt.1Jion is adJed lIS time permits. The city now hos a scllllner which makes it relo:tWely etISJ to copy documents, convert them to Adobe and transfer them to the web site. The trail -- 1IUIJl is cummtly on the weIJ site, lIS are the zoning and a.ddress 1IUIJl& EtlI:h sedion included in the brochure portion of the new resident folder is already updllted on the web site - Parks, Lakes & Trails, H"1StorJ & Tradition, Gfl11e1'IU1IJmt & Services, Education and Community. The most commonly requested orditumeeS are adJed to the New Resident Packet, lIS is permit infonnt.1Jioll. Ordinances are availllb1e on the web site and there is a section for permits and building inspection infOl7lUllion. Considering there are lfHJ+ New Resident Packets renudning, the expense of protlJlcing a new JHlCket (14,000), budget cuts and the fad that all the injonnt.1Jion supplied in the packet is availo.b1e on the web site and easily printed for those without intemet tlI:cess, stoff would like the Economic Development Committee to re-evaluate the necessity of ordering a New Resident Packet. Other considerations are the amollnt of stoff time inl'olved in copying information for the packet, Pllttlng the packet together and postage for each packet ($3.87). WIuIt staff is proposing is to send new residents a welcome letter, a brochure on the city's web site and a business cardfrom the aty AtlministratDr. The committee discussed the various options and determined they would still like to see something available to present to new residents such as a tri-fold brochure with web site information and pertinent phone numbers included with a welcome letter and a Business Directory. Ms. Stephan informed the committee that City Hall is out of the 2003 Business . Directories and these should be updated and re-ordered also. Staifwill contact Ms. Kim. Wtlcox, Media Iunction to prepare an estimate for the next EDC meeting.