2012-05-02 P & R Packet - Laserfiche WebLink

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City of Centerville Parks & Recreation Committee April 4, 2012 Mr. Tom Lee has arranged for seven (7) bands, at a cost of $1,850, scheduled for Tuesday evenings, June 12, 19 & 26 and July 10, 17, 24 & 31, 2012. Mr. Lee is also coordinating "The Jam" (approximately 15 -20 musicians participating), scheduled for Friday, July 27' 2012. He anticipates there to be no cost for this, but would appreciate if the Committee supplied ice cream or some other type of refreshment(s). Mr. Lee stated that the City has paid $320 for an annual license from the American Society of Composers due to copyrighted music that is played during the Music in the Park event. Mr. Lee stated that he commened the City for complying with the laws surrounding this licensing. Legal Counsel and staff researched the necessity of this licensing, it was determined that it was required and the funds were expended from the Parks & Recreation Committee budget. See attached email dated March 20, 2012. There was also discussion about possibly hiring a kid friendly band and also hiring a band after the fireworks on July 28, 2012. a. Contracts — The Music in the Park Agreement — 2012 The Committee briefly discussed the agreement that was presented in their packet. Motion made by Committee Member Haiden, seconded by Committee Member Seeley to approve the Music in the Park Agreement - 2012 with the following modification: remove "first day of April, 2011" and replace those words with a blank line. All in favor. Motion carried unanimously. b. Expenditure of Funds for Refreshments (Ice Cream, Popcorn & Drinks) The Committee discussed purchasing five (5) quart pails of ice cream for The Jam, ample suppy of popcorn is on hand and lemonade or another type of refreshment may be provided. Previously Committee members served the ice cream and refreshments; however, the Committee discussed the possibility of arranging a youth group to assist. The Committee discussed that the line item budget for the Music in the Parks Program is $2,200 and after the cost of the seven (7) bands Mr. Lee has arranged a remainder of $350 would be in the line item. The license fee for the American Society of Composers was expended from this line item leaving $30 for the purchase of ice cream. Motion made by Committee Member Peterson, seconded by Committee Member Haiden to approve up to $30 for refreshments. All in favor. Motion carried unanimously. Discussion ensued regarding placement of the Park Program Flyers at Rice Creek Chain of Lakes Park. Motion made by Committee Member Haiden, seconded by Committee Member Peterson to have staff send an email or letter to Jeff Perry, Operations Manager of Anoka County Parks requesting the ability to promote the Committee's programs within the Park. All in favor. Motion carried unaimously. 7. Trailside Park/St. Paul Water Utility (Nagel' Appraisal & Consulting) Page 3 of 8