2013-12-11 CC Packet - Laserfiche WebLink

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Sta me c December 5, 2013 File: 1938o Attention: Dallas Larson 188o Main Street Centerville, MN 55038 Dear Dallas, Reference: Annual Thin Bituminous Overlay Program 2014 Thin Bituminous Overlay Project At your request we have prepared the following scope of services and fee proposal for engineering services related to the Annual Thin Bituminous Overlay Program as well as the specific 2014 project. Those services include: Annual Thin Bituminous Overlay Program We understand the intent of the city is to institute a new program for pavement management going forward. While the city will continue regular crack filling, occasional patching and pothole filling, the regular practice of seal coating every 5 years or so, will be replaced with a Thin Bituminous Overlay program. As part of the philosophy behind the Annual Thin Bituminous Overlay Program, projects will be confined to paving only. Work, such as curb replacements, utility repairs, bituminous patching and the like will be handled ahead of the project, by city staff (or contracted by the public works director). In this way, the program will be administered much like the seal coat program. To facilitate this simple, annual process, we will develop a programmatic plan and specification customized for Centerville, with just a few modifications needed each year. This will allow the city to send out a very standardized and consistent bid package each year, reducing engineering costs. New legislation, effective in 2014 will allow cities to be exempt from sales tax for the purchase of certain materials. This legislation may require the issuance of separate bid packages or other special bid documents. We can produce either a single bid package (not utilizing this legislation) or a set of labor and materials bid packages, respectively. Fees — Develop Programmatic Plans and SQQQ Our fees to produce the standardized bid package to be used each year are estimated to be: • $6,000 — Single Bid Package (Labor and Materials) • $8,000 — Dual Bid Packages (Labor, Materials) Design with community in mind 40