2014-04-02 P & R Packet - Laserfiche WebLink

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City of Centerville Parks & Recreation Committee March 5, 2014 minors, providing rubbish removal and port-a -pot services, rain dates, alternative locations, parking requirements and their responsibility for player conduct. The brothers stated that last year their event encompassed 11 teams, reviewed the process for participation in the tournaments, desired to schedule the first tournament for Saturday, June 7 and Sunday, June 8, 2014, estimated that they needed approximately 85 feet by 40 feet of space and requested to schedule a second tournament tentatively for Saturday, August 9 and Sunday, August 10, 2014. They stated that each team will pay an entry fee, discussed imposing an admission fee versus a parking fee and the use of wristbands. The brothers have discussed scheduling volleyball tournaments in the future along with the potential for serving food. The Committee stated that the use of the facilities at Laurie LaMotte Park by the brothers has been discussed at Council; however, Council would consider one event to determine whether to grant the usage of another. The Committee also stated that for serving certain types of food products, additional permits would need to be secured. Discussion ensued regarding the brothers' appearance at the April meeting, submission of a completed Special Event Permit Application, Chairperson Branch's assistance in completing the application, and thanked the brothers for their eagerness to comply with City requirements. Subsequent to the meeting, Mr. Teng Moua has requested that they be allowed to hold tournaments on May 31 and June 1, 2014 via email to Chairperson Branch. Chairperson Branch requested that this item be added to the April agenda for consideration. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Amundsen, seconded by Committee Member Waeghe to approve the February 5, 2014 minutes with the following corrections: Under III. APPEARANCES, the second motion and Under IV. CONSIDERATION OF MINUTES, the last line - remove the word abstained and replace it with "out of room for a personal telephone call ": Under VII. ACTION ITEMS REVIEW — seventh line — delete "These include item numbers: 13- 033 ". All in favor. Motion carried. V. COMMITTEE BUSINESS 1. Centennial Lakes Little League — use of fields The Centennial Little League submitted a request in November, 2013 to utilize ball fields #3, #4 and possibly #5 from April 1 through August 1, 2014, Monday through Fridays from 4:00 p.m. to dark. The Committee has tabled their request until such time that an appearance from a representative of the Little League could attend a meeting to discuss their intention of moving the lights and scoreboard at LaMotte Park. The Committee has requested their appearance at several meetings but to no avail, they have been unable to Page 2 of 6