2014-06-25 CC Packet - Laserfiche WebLink

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City of Centerville Council Meeting Minutes June 11,2014 Administrator Larson stated that Council had concern for funding additional vehicle purchases other than the one-ton dump truck approved by Council at their previous meeting. Administrator Larson stated that he provided Council with a Capital Budget Replacement Plan that anticipated replacements for equipment, vehicles, computers, carpeting, HVAC, etc. that extended out to the year 2048. Administrator Larson stated that Council commenced annually budgeting $54,000 in 2013 and 2014 for this line item and that going forward, approximately $2,000 would be added to the $54,000 every two years. Administrator Larson stated that the Replacement Plan also shows rotation of vehicles being large plow truck every twenty years, the one-ton dump truck every six years, full-size pickup trucks every five years and compact pickup trucks every eight years. Administrator Larson stated funding is available for the replacement of 2008 Ford F250 with a 2015 Chevy 2500 and the purchase of an additional used pickup truck if Council desired. Lengthy discussion ensued regarding reasoning behind selling a newer vehicle versus an older vehicle, impact of the out-of-pocket expense, usage of vehicles during plowing season, age of hvac equipment, roof, etc., and measures to sustain additional life expectancy, guidance from Staff, and additional seasonal staff and associated needs. Motion by Council Member Paar, seconded by Council Member King to approve the purchase of a 2015 Chew 2500 to replace the 2008 Ford F250 through the Cooperative Purchasing Program as presented. Discussion ensued regarding potential sale price/value of the 2008 Ford F250, plowing wear and tear on existing vehicles and consideration of replacing an older vehicle. All in favor. Motion Passed. Council discussed the purchase of a used pickup truck in an amount not to exceed $4,000 for use by seasonal and full-time Public Works Staff, increased insurance, gas and maintenance costs. Administrator Larson stated that the cost to purchase the vehicle is minimal versus the inefficiency of full-time staff having to leave their work to transport seasonal workers. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the purchase of a used, pickup truck in an amount not to exceed $4,000. All in Favor. Motion Passed. 2. City of Centerville/Bald Eagle Waterski Show, Inc. Permit Use of City Owned Property @ Trailside Park for Ski Shows 5/2014-8/31/2019 Administrator Larson reviewed minor modifications to the version handed out this evening as compared to the one distributed with the agenda (Section Four, A. — adding language "along with necessary practice sessions" and Section Five — adding language "If the City acquires the property owned by St. Paul Regional Water, then this section shall not apply."). Administrator Larson stated that the agreement includes language regarding receiving two (2) payments from the club,one(1)in September, 2014 and an additional payment in September, 2015 of$2,500. Page 3 of 5 3