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City of Centerville <br /> Policy for Remote Meeting Attendance <br /> Purpose: to allow a Centerville Council Member, Commission or Board Member to be <br /> considered in attendance through interactive online media for the purpose of determining a <br /> quorum and participating in all proceedings. <br /> Background: Minnesota Statute 13D.02 allows for meetings to be conducted by interactive <br /> TV under certain conditions. An advisory opinion released in 2012 by the Information <br /> Policy Analysis Division (IPAD) has determined that a city council member can attend and <br /> participate in a meeting from a remote location using Skype, if the requirements of the State <br /> Statute have been met. <br /> Policy: A member of the Council, Commission, or Board will be considered present at a <br /> meeting from a remote location using Skype, or similar interactive media, if the following <br /> requirements have been met: <br /> 1. All members of the body participating in the meeting, wherever their physical <br /> location, can hear and see one another and hear and see all discussion and testimony <br /> presented at any location at which at least one member is present. <br /> 2. Members of the public present at the regular meeting location of the body can hear <br /> and see all discussion and testimony and all votes of members of the body. Public <br /> comment will only be allowed at the regular meeting location. <br /> 3. At least a quorum of the body is physically present at the regular meeting location. <br /> 4. The Presiding Officer must be present at the regular meeting location. <br /> 5. Each location at which a member of the body is present is open and accessible to <br /> the public. <br /> 6. Notice of the meeting shall be provided at each of the locations where a member is <br /> participating. The timing and method of providing notice depends on whether the <br /> meeting is regular, special, or emergency. For the purpose of remote attendance of <br /> regular meeting,the meeting will be considered a special meeting, which is any <br /> meeting at a time or place different from that stated in the Council's schedule of <br /> regular meetings.The posted notice of a special meeting will comply with the <br /> following requirements. <br /> a) Notice will be posted by the City Clerk at the regular meeting location. <br /> b) Notice will be posted at the remote location by the remote attendee. <br /> c) Notice will be posted at least three days prior to the meeting. In calculating the <br /> number of days for providing notice,the first day the notice is given should not be <br /> counted,but the last day should be counted. But ifthe last day is a Saturday, <br /> Sunday,or a legal holiday, that day is omitted from the calculation and the <br /> following day is considered the last day. <br /> d) The notice will specify the time zone for the meeting time at both locations. <br /> 92 <br />