2015-09-02 P & R Packet - Laserfiche WebLink

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City of Centerville Parks&Recreation Committee Meeting Minutes August 5,2015 • City Administrator Ericson is a runner and has had past experience with race coordination and the P &R members believe he would be a huge asset by becoming involved with this event; • Options presented: No run in 2016 (no one was in favor of this option), find a new coordinator or develop a new plan; • Confirm the run date by mid-September; • Find and confirm a new volunteer coordinator or hire a coordinator; • Invite Mr. Thompson of Midwest Events &Mr. Randy Fulton to attend a P & R meeting in September or October to obtain their opinions and to determine if they are interested in working as the coordinator; • Will need to have regular Fete de Lacs Committee meetings with updates reported to the P &R; • Money raised from this event goes back into the community; • Kids runs—find sponsors for their races rather than charge $5.00 the day of the race for not pre-registering; • Try to obtain at least $2000 in sponsorships, plus fees from the adult participants; • Hire out graphics for print advertisements at a cost of approximately$300.00; • Coordination of portable toilets; • Additional signage may be needed; • Additional volunteers will be needed on the day of the race; • Mr. Branch developed and provided a copy to each P & R member present an outline of the event, duties, the volunteers' names and when each facet needs to be done or scheduled. Members would like a copy of this plan provided in the September packet. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Seeley,seconded by Committee Member Peterson to approve the July 8,2015 minutes as written. All in favor. Motion carried. V. COMMITTEE BUSINESS 1. Review of Chain of Lakes Regional Trail Master Plan—Ms. Karen Blaska See Appearances 2. Popcorn Machine Purchase-TABLED No update; request this item be placed on the agenda for the September meeting. 3. Short/Long Term Planning-TABLED The 8 additions suggested at the July meeting have been added to the Park Improvements Projects, 5 year plan. Request this item be placed on the agenda for the September meeting Page 3 of 6