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I <br /> September 17,2015 <br /> Mike Ericson <br /> Page 2 of 3 <br /> Reference: Annual Thin Bituminous Overlay Program <br /> 2016 Thin Bituminous Overlay Project <br /> Construction Phase <br /> This proposal assumes that the city's Lead Project Inspector, Greg Burmeister will continue in his role as <br /> the primary,on-site representative during construction. We would support him with the following tasks: <br /> • Preparation for and attendance at a Preconstruction Conference <br /> • Periodic support of City's Project Inspector(Greg Burmeister) during construction (<5 hrs/wk) <br /> • Production of minor Change Orders <br /> • Issuance of Pay Requests; final payment after review of IC-134s, Lien Waivers <br /> These services would be provided for the scope of the proposed 2016 Thin Bituminous Overlay Project <br /> which includes(see attached): <br /> • Meadow Circle • Deer Court <br /> • Meadow Court • Hunters Trail <br /> • Cottonwood Court • Mill Road <br /> The preliminary construction cost estimate for these improvements is$220,000. <br /> Fees <br /> Based on the scope of work and scope of project outlined above, the following is a summary of our not-to- <br /> exceed fees. Our work would be billed on a monthly basis, in accordance with our Master Services <br /> Agreement and per our current rate schedule. The values in the table below would not be exceeded <br /> without a change in scope and written permission from city officials. <br /> Phase NTE Fee <br /> Feasibility Study $3,500 <br /> Plans/Specs $1,500 <br /> Bidding $1,500 <br /> Construction $2,500 <br /> Total $9,000 <br /> Schedule <br /> It is our understanding that the City Council would like to take bids prior to adopting their final budget for <br /> the year, in December. This would allow the Council to more accurately understand the ability of their levy <br /> to fund the overlay program in 2016. In order to accomplish this, we propose the following schedule: <br /> Order Feasibility Report September 23, 2015 <br /> Receive Feasibility Report/Call for Public Imp. Hearing/Authorize Plans October 14, 2015 <br /> Approve Plans/Hold Public Improvement Hearing/Authorize Bidding October 28, 2015 <br /> Open Bids December 2, 2015 <br /> Council Review Bids and Approve General Levy December 9, 2015 <br /> Call for and Hold Assessment Hearing/Award Bid January 2016 <br /> Design with ccmmunt y in mind <br />