2015-10-14 CC Packet - Laserfiche WebLink

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City of Centerville Council Meeting Minutes September 23,2015 Discussion ensued regarding if the City of Centerville's portion of the pavement of the roadway was 10% of the costs then all maintenance should be 10%, lack of street sweeping equipment, maintaining individual ditches, agreement termination date, construction of standard roadway and its shared costs and maintenance. Motion by Council Member King, seconded by Council Member Fehrenbacher to table this agreement to the next meeting to allow staff to revise it. All in favor. Motion carried. Ms. Hankee stated that the Cities of Lino Lakes and Centerville continue to discuss a Joint Powers Agreement regarding the maintenance of 21"Avenue North. 2. Discussion on Ordering of Feasibility Report for 2016 Thin Mill & Overlay Project Engineer Statz stated that Council desired to obtain quotes for this project prior to final approval of the 2016 Budget due to funding, state aid, franchise fees and levy increase in anticipation of the project. Engineer Statz also stated that when requesting bids from contractors he would allow for project decreases if Council desired to remove roadways. Discussion ensued regarding trail maintenance, City Hall parking lot resurfacing, inter-fund loans and payback schedules, park/trail dedication fees, curb replacement, special assessments, length of time to implement franchise fees, dedication of those fees to roadway Capital Improvement Project and whether contingencies would be built in to the project. Engineer Statz stated that two areas of concern would need curb replacement due to sanitary sewer lines heaving and addressing funding and contingencies built into the estimate for the project. Administrator Ericson stated that Council would need to make a final decision on whether or not to assess franchise fees to Connexus and Xcel Energy customers on behalf of the City, that many municipalities are completing the same processes and that it is a very political issue. Administrator Ericson also stated that Xcel Energy is approximately three months behind in implementing fees and Connexus process is much shorter. Motion by Council Member Fehrenbacher, seconded by Council Member Love to order a Feasibility Report for the 2016 Thin Mill & Overlay Project and approve Stantec's Proposal for Associated Services in an Amount Not to Exceed $9,000 as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Reader Board Request — Open House (Ultimate Martial Arts, 6845 — 20th Avenue South, Ste. #160) Administrator Ericson stated that the City recently received a request from a business to promote their open house on the City's Reader Board. Administrator Ericson stated that past policy has Page 6 of 8 46