2016-12-14 CC Minutes - (Approved)

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City of Centerville Council Meeting Minutes December 14, 2016 Mayor Wilharber Opened the Public Hearing at 7:02 p.m. 1. Proposed Improvements — 2017 Mill & Overlay Project Engineer Statz stated that this Public Hearing is the first of two (2) that are required for the 429 process (special assessments) and obtaining public input. He stated that the meeting is to obtain public input regarding the project itself and whether it is necessary. Engineer Statz gave a brief overview of the streets that will be contained within the project; Beaver Pond Way (175' South of Hunters Trail to and including the cul de sac of its termination), Gateway Circle (Entirety), Mound Court (Entirety), Mound Trail (from Main Street to City Limits). He also stated that several pedestrian trails would be completed with the project; Acorn Creek Park Trail(s) — 1,068', Eagle Pass, Eagle Trail to Brian Drive — 350', Between Hunters 1st and 2nd Addition — 1,050', West side of Hunters 1st Addition — 1,228', E -W middle of LaMotte Park — 585', Brian Way to West Robin Lane — 277' and Pheasant Marsh 2nd Addition, N.W. of Dupre Road — 1,423'. Discussion ensued regarding the ability to specially assess two (2) residents whose property abuts Mound Trail but technically are in the City of Lino Lakes. The City of Lino Lakes has been approached regarding completing the entire cul de sac which a small portion is within their community. Engineer Statz stated that 99% of the cul de sac is within the City of Centerville and Lino Lakes would not mind if we assumed the costs to complete the entire cul de sac. He also stated that we have previously assessed these two (2) residential properties for other project and they benefit from the roadway. City Attorney Glaser concurred that in the past the City has specially assessed them and it is acceptable practice. Engineer Statz distributed a map of the areas that the project would cover stating that the roadway and pedestrian trails would be milled and then receive a new lift coating of asphalt. Of F. He stated that several years ago, the City along many other communities found that this type of maintenance was more advantageous than seal coating and the application of small rocks even though it is more expensive it lasts for approximately 15 years. Engineer Statz stated that most benefiting properties will have an assessment amount similar to years past ($500-$550) with the exception of Gateway Circle which was an amount multiplied by the square footage of each parcel. He stated that the pedestrian trails would not have assessments associated with them and that the City would be assuming 75% of the costs associated with the project. Mayor Wilharber questioned a trail on the north side of Centerville Road where it drops off significantly and whether this area would be corrected with the project. Engineer Statz stated that he would discuss this specific trail with the Public Works Staff, however the project will be taking into consideration pooling of water areas, uneven areas on the sides of the specific trails, etc. Mayor Wilharber then questioned areas of trails that may be breaking up due to tree roots and Engineer Statz stated that these areas would be remedied also. Council Member King questioned the milling of pedestrian trails and Engineer Statz stated that the equipment for milling a small width is expensive and that the contractor would be applying a tacking coat and then new asphalt rather than milling. He stated that it adds approximately 1 to 2" inches of asphalt in areas and assists the trail in being higher than vegetation abutting the trail. Page 3 of 10