2016-12-14 CC Minutes - (Approved)

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City of Centerville Council Meeting Minutes December 14, 2016 He also stated that the City's Lead Project Coordinator would be working closely with the Contractor ensuring that areas needing additional work would be addressed. He did not believe there would be many. Discussion ensued regarding the City's road maintenance funding levels and Engineer Statz stated that 2016 Mill & Overlay budget was under by $25,000 and ample funding was available for the project. Engineer Statz stated that he anticipated that bids would be in line and competitive due to being early in the season and contractors are preparing for the year. He stated that he will be satisfied if we receive 4 to 5 bids. Mr. Colin Cherry, 1299 Mound Trail, questioned the determination for the need to complete the project and felt that his road was in good condition. Engineer Statz stated that the roadway has not been maintained on a regular basis, that the mill and overlay is preventative maintenance and will add approximately 15 years to the life of the roadway. He explained that is was similar to changing the motor oil in an automobile. He stated that most individuals are familiar with sealcoating rather than a mill and overlay which is believed to keep the roadway in the best condition. Council Member Love state that the City adopted a Pavement Management Plan several years ago, it takes into consideration the age of the roadway, amount of available funding and being proactive rather than reactive. Mr. Cherry felt that the Council's decision should not just be based on the age of the roadway. Engineer Statz stated that the overlay needs to be completed prior to having breakups and potholes so the City is being slightly more aggressive with their plan. Ms. Nancy Laska, 1393 Mound Trail, had concerns regarding the deadline for connecting to municipal water. She stated that her father was on Council many years ago, understands the hard decisions made by Council and believes the road is in good condition. Engineer Statz stated that most of the streets within the City, except for the downtown area, following this project will be in good shape as most have either been reconstructed or received an overlay. Brief discussion ensued regarding possible assessments associated with the project and it was stated that approximately $550 however that would be determined at another public hearing and not this evening. Motion by Council Member King, seconded by Council Member Love to Close the Public Hearing at 7:27 p.m. All in favor. Motion carried. IV. APPROVAL OF AGENDA Mayor Wilharber stated that the agenda should reflect the addition of Checks 430708-30601. Mayor Wilharber provided an opportunity for Council Members to add additional items or remove items for further discussion. Council Member King requested that Item 413 be removed for additional discussion. Motion by Council Member King, seconded by Council Member Paar to approve the Agenda as presented. All in favor. Motion carried. Page 4 of 10