2017-03-08 CC Packet - Laserfiche WebLink

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Scope This policy applies to any existing or proposed social media web sites sponsored, established, registered or authorized by the City of . This policy also covers the private use of the City's social media accounts by all City representatives, including its employees and agents, Council members, appointed board or commission members and all public safety volunteers to the extent it affects the City. Questions regarding the scope of this policy should be directed to the [City Administrator, Communications Director, etc.] Definition Social media are internet and mobile -based applications, websites and functions, other than email, for sharing and discussing information, where users can post photos, video, comments and links to other information to create content on any imaginable topic. This may be referred to as "user -generated content" or "consumer -generated media." Social media includes, but is not limited to: • Social networking sites such as Facebook, Linkedln, Twitter, and online dating services/mobile apps • Blogs • Social news sites such as Reddit and Buzzfeed • Video and photo sharing sites such as YouTube, Instagram, SnapChat, and Flickr • Wikis, or shared encyclopedias such as Wikipedia • An ever emerging list of new web -based platforms generally regarded as social media or having many of the same functions as those listed above As used in this policy, "employees and agents" means all City representatives, including its employees and other agents of the city, such as independent contractors or Council members. Rules of Use City employees and agents with administrator access are responsible for managing social media websites. Facilities or departments wishing to have a new social media presence must initially submit a request to [the City Administrator/Manager/Council/ or other designee] in order to ensure social media accounts are kept to a sustainable number and policies are followed. All approved sites will be clearly marked as the City of site and will be linked with the official City website (www. ). No one may establish social media accounts or websites on behalf of the City unless authorized in accordance with this policy Administration of all social media web sites must comply with applicable laws, regulations, and policies as well as proper business etiquette. City social media accounts accessed and utilized during the course and scope of an employee's performance of his/her job duties may not be used for private or personal purposes or for the purpose of expressing private or personal views on personal, political or policy issues or to express personal views or concerns pertaining to City employment relations matters. League of Minnesota Cities Computer and Network Loss Control 2/24/2016 42