2017-03-22 CC & WS Packet - Laserfiche WebLink

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The City of Centerville occupies an area that is historically significant both to the City and to the area prior to the founding of the City. The City has in its possession artifacts and antiques that represent historical significance and importance of the City; however, the City does not currently have an accurate count or representation of the artifacts in its possession. The goal of this grant is to provide the funding to accurately inventory and catalog the items currently held by the City, and software to provide a digital repository for the items. Without this funding the City will be unable to inventory and catalog the items, nor keep a digital record of the items; the public will not be able to benefit from the City holding these items, unless an inventory and a cataloging is completed to determine what the City possesses. Initially, the number of artifacts will be approximately fifty to sixty items that will need to be inventoried and catalogued. The artifacts range in age, the oldest being potentially thousands of years old. The scope of this grant will encompass the inventory and cataloging process from beginning to end. The grant will pay for the professional services of a contractor to take a professional inventory and catalog all of the City's artifacts and antiques, and will also include the supplies and materials necessary to complete the process. This grant will also include Past Perfect, the museum software, and a laptop to be exclusively used for this grant. The City will own and operate the software following the completion of the inventory and cataloging of the items. This software was recommended to us by the Minnesota Historical Society as well as other societies for use in this type of project. The City will also own the supplies provided for in this grant. At the end of this project, the City of Centerville will have a complete and thorough inventory of the items and its possession. Following the completion of this project, the City intends to prepare and publicly display the items in City Hall and other places to benefit the public. Please select the need and rationale that best fits your project from one of the following: Need and Rationale (select one) This project is present in a long-range plan developed and adopted by the recipient's governing authority. Need and Rationale: The City of Centerville currently does not have a historical display or exhibit to showcase the antiques and artifacts that portray the history of the City. In order to create a display or exhibit the City needs to know the extent of its collection. This lead to the City's desire to pursue a grant from the Minnesota Historical Society to inventory and catalog the items. The grant will also allow the City the ability to catalog and inventory future items that may come into its possession, since the City will own the supplies that will be paid for with the grant. Following the award of this grant, the City would like to display the items to the public so the City residents are able to understand and appreciate the historical significance of their City. On a broader level, the City believes it is important for its citizens to have a knowledge of their City's history, and in an interesting format that will appeal to its residents. The City believes this will be achieved by eventually have a publicly available display for its residents. As the History Relevance Campaign states, "knowledge of the past and the practice of researching and making sense of what happened in the past - is crucially important to the well being of individuals, communities, and the future of our nation." Work Plan and Timetable: Award of Grant Week One: -Purchase of laptop and materials/ supplies requested by vendor Week Two: 38