2017-03-22 CC & WS Packet - Laserfiche WebLink

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-10 Hours: Preparation of documentation and paperwork by Consultant to begin inventory and cataloging process Week Three: -10 Hours of inventory and catalog work by consultant Week Four: -10 Hours of inventory and catalog work by consultant Week Five -5 Hours of inventory and catalog work by consultant -5 Hours of debrief between City and consultant Project Personnel: The only vendor will be the company Have Gloves Will Travel. This vendor has over fifteen years of experience working with Historical Societies and museums, and extensive experience working with archival projects to include working with Minnesota Museum of American Art, Minnesota Historical Society, Afton Historical Society, among many other organizations (Please see attached resume and letter of intent for qualifications). To acquire good and services, the City and vendor will purchase necessary items at a discount using their AASLH membership, and for other items using the lowest cost provider. Provide estimates for the following. If none, enter "0". Estimate the number of project hours worked by newly hired staff to be paid for with grant funds Enter number: 0 Estimate the number of project hours worked by existing part-time staff to be paid for with grant funds. Enter number: 0 Estimate the number of vendors/ consultants/ contractors who will work on the project (non staff). Enter number: 40 Enduring Value: In order for the City of Centerville to have a publicly available historical display, this grant is the first step in that process. First, the City needs to know exactly what it has in their possession, which the inventory and catalog process will accomplish. By creating a physical and digital record of artifacts and antiques under the City's ownership, the City will be able to plan out current and future displays. The research conducted in the scope of this project, and potential future projects, will be publicly available and accessible for future research projects by other organizations. Sustainability: Following the completion of the grant the City will be able to update and maintain its collection and database as needed. Existing City staff and funding will be sufficient to update the digital and physical database accordingly. The contractor on this grant will advise City Staff on future inventorying and cataloging that will need to be completed, which the City will pay for out of their own resources. The City will also retain ownership of the laptop and other supplies paid for by the grant in order to maintain physical and digital records. The artifacts will be stored in museum quality archival boxes and in a climate controlled environment, ensuring the future integrity of the items. The grant will provide 39