2017-09-13 CC Packet - Laserfiche WebLink

Home Browse Search

updates must be installed prior to connecting to the City network remotely. Failure to comply could result in the termination of remote access privileges. Recreational use of remote connections to the City's network is strictly forbidden. An example of this would be a family member utilizing the City's cellular connection to visit websites. Private or confidential data should not be transmitted over an unsecured wireless connection. Wireless connections are not secure and could pose a security risk if used to transmit City passwords or private data while connecting to City resources. Wireless connections include those over cellular networks and wireless access points, regardless of the technology used to connect. Internet The following considerations apply to all uses of the Internet: • Information found on the Internet and used for City work must be verified to be accurate and factually correct. • Reasonable personal use of the Internet is permitted. Council/Committee/Commission members may not at any time access inappropriate sites. Some examples of inappropriate sites include but are not limited to adult entertainment, sexually explicit material, or material advocating intolerance of other people, races, or religions. If you are unsure whether a site may include inappropriate information, you should not visit it. • If an Council/Committee/Commission members use of the Internet is compromising the integrity of the City's network, the City Administrator or designee may temporarily restrict that Council/Committee/Commission members access to the Internet. If the City Administrator or designee does restrict access, they will notify the Council/Committee/Commission member to rectify the situation. • The City may monitor or restrict any Council/Committee/Commission member's use of the Internet without prior notice, as deemed appropriate by the City Administrator or designee. Data ee 'on Electronic data should be stored and retained in accordance with the City's records retention schedule. Storing and Transferring Files: If you are unsure whether an email or other file is a government record for purposes of records retention laws or whether it is considered protected or private, check with the City Administrator or designee. If you are unsure how to create an appropriate file structure for saving and storing electronic information, contact the City Administrator or designee. Council/Committee/Commission members must adhere to these guidelines when transferring and storing electronic files: All electronic files must be stored on network drives. The City will not back up documents stored on local computer hard drives, and holds no responsibility for recovery of documents on local computer hard drives should they fail. Files may be temporarily stored on a laptop hard drive when an Council/Committee/Commission member is traveling/offsite; however, the files should be copied to network as soon as possible. City of Centerville: Computer Use M 9/8/2017 Page 4